Hi Everyone,

I’m trying to initiate the process of replacing the PA system in our main campus auditorium. It’s a multi-use space that hosts concerts, dinners, lectures, dance parties, roller skating, etc.

For reference our current PA is an EAW 650 rig (5 highs, 4 subs a side) run off Crown Macro-tech amplifiers.

We recently installed a…

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Hi Gina,

 

We just opened an e-sports cluster in our center which has a selection of the current most popular games, Fortnite, Rocket League, Counter Stike, etc.  It also has 3 VR stations, two racing simulators, and a wide variety of console games, Nintendo, PlayStation, etc. 

 

We also have a 15′ video wall in our atrium lounge.  During…

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Hi Gina,

 

A haze machine creates a finer particle mist for lack of a better explanation.  Pretty much any concert you’ve ever been too in arenas and amphitheaters and even football stadiums use haze to enhance the lighting effects.  It’s what allows you to see the beams of light moving across the space without being so thick as to obscure…

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Hi Jason,

 

Our conference rooms all have installed PCs as well as HDMI ports to connect laptops brought in by individual users.  Students/fac/staff can all sign into those PCs with their campus credentials giving them access to all associated network drives as well as their university onedrive account.  The PCs also have a guest account…

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Hi Michael!

 

We’re operating under a similar principle here at SU but I’m not aware of any formal policy to pertains to academic space. 

 

We’ve also had some struggles with buildings reducing their hours or even closing on weekends with out notifying us, causing us to lose a lot of options for student orgs on evenings and weekends,…

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Hi Paul,

 

We’ve been using MS Visio for close to 10 years now.  It’s a little cumbersome to get started but once you build your room templates they’re super simple to edit and save alternates. We’ve got a pretty robust library of standard set ups for our flex spaces now and years worth of specific events.  Initially we had to pay an…

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Hi Everyone,

I light of some recent experiences I’m looking at creating a document to be given to student organizations prior to events that clearly states both our operational policies that may not be currently spelled out in writing, as well as some behavioral expectations from the organizers and any university affiliated performers.…

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Hi Travis,

I manage two multipurpose spaces in our Schine Student Center, the larger being a 1,500 seat auditorium that we’ve done our best to turn into a theater.? When the building opened in 1985 the spaces were managed and staffed by a department that until that time was tasked with providing portable sound systems to events around campus…

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Hi Chelsee,

 

Can you elaborate on the copyright issue and who is making the argument?  My (limited) understanding is that as long as you’re not advertising it as an event or collecting any kind of admission fee there’s no violation. Happy to learn more if that’s incorrect. 

 

We get a campus wide cable bundle from Spectrum.  In our…

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Hi Carol,

 

At Syracuse we’re with Tickets.com for our student centers (which can be acad/admin sponsored) and student organization events that could include venues outside of the student centers.  Everything in our athletics facilities are handled by Ticketmaster outside of my purview.  Our policies can be found at …

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Hi Natalie,

 

Our guidelines (while not published) are to provide captioning and American Sign Language interpreting at all official university functions as well as any event that is open to the public.  Our Acad/Admin departments as well as our University Union programming board do this pretty consistently. Smaller student orgs typically…

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Hi Colleen,

 

We use SICO tri-height risers.  They are 4′ x 8′ and are height adjustable between 18″, 24″, and 30″, and they fold up pretty easily for moving and storing, and they lock together when set up. We mostly use the 18″ height, and the skirting and stairs we have are good for both 18″ and 24″.  They have a reversible deck system with…

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Hi Ashley,

 

Our fees are linked here: https://experience.syracuse.edu/student-engagement/reservations/charges-and-fees/

 

We cannot schedule off-campus entities unless they have an on-campus sponsor who then pays us through an internal fund transfer.

 

Conference rooms: The hourly fee is inclusive of all installed AV and set up.  We do not…

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Hi Kait,

 

I’ve been getting rechargeables from batterjunction.com.  Specifically:

 

https://www.batteryjunction.com/batteries/shop-by-type-batteries/rechargeable/combo-md1600-16aa-opt with the Tenergy brand batteries.

 

We can usually get at least an academic year out of them before they start to show reduced runtime or charger errors.

 

… Read more

Hi Everyone,

 

We’ve been using a point system for close to 15 years now.  It was developed by, and at the request of, our Student Leads (managers) who were looking for a more consistent way to hold peers accountable. 

 

I’ve linked the form that gets filled out below so you can see examples of our basic infractions.  There’s also…

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Hi Katie,

 

On our quad we have an art installation, as well as a pair of peace poles outside our chapel that include the Onondaga language.  We’ve also just recently renovated the office housing our Native Student Program to include gathering space for students.   We have a land acknowledgement read at all events, and anywhere the U.S. Flag…

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Hi Colleen,

 

We’ve been doing this for as long as I’ve been here (20+), possibly since the building opened in ’85.  Our current office, Student Engagement, is comprised of four units: Leadership (student orgs and government), Engagement (late night programming initiatives and student programming board), Operations (day-to-day…

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Hi Everyone,

Not sure how many institutions here this applies to but we happen to be in the path of totality for the April 8th solar eclipse.? There’s a growing sense of “we should be doing something” from different parts of campus, does anyone have anything planned on your campus that you’d be willing to share what you’re doing? Thanks!

Scott

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Hi Carrie,

 

For our conference rooms, they are all equipped with a large screen monitor/computer and cameras for zoom or teams meetings.  The largest conference room has multiple projectors and screens. However that same room is partitionable and only the center section has built in cameras.  We will provide laptops for the outer two…

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Hi Everyone,

 

Thought I’d throw my response in for anyone tracking it even though we’re not a ballroom.  Our main space is a multipurpose auditorium. The first floor can seat up to 1,000, be set for a banquet for up to 470, and we host receptions, dance parties, expos, roller skating, and rumor has it we once hosted a car show.

 

• Do you…

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Hello! Syracuse University is looking for an Assistant Director for our Event/Technical Services unit of Student Engagement.? This position handles the day to day operations of our event support team of two full-time coordinators, one graduate assistant (shared), 4 student Leads and 50-70 students including event support and…

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Hi Kathleen,

I’ve attached our Event & Technical Services job description as well as that of our Building Managers.? Hoping you might find something useful there!

Scott

——————————
Scott Casanova
Associate Director
Syracuse University
Syracuse NY
——————————
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Hi Kathleen,

I’ve attached our Building Manager and Event and Technical Services crew job descriptions.? They both have set up duties as part of their larger job description.? Hope this helps!

Scott

——————————
Scott Casanova
Associate Director
Syracuse University Read more

Hi Kim,

 

We differentiate our price structure between conference rooms and event spaces.  In event spaces all installed AV is included in the hourly room rental fee.  In the event spaces there is a room rental fee and an event package.  The event package covers labor and AV, the latter giving you access to all departmentally owned…

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Hi Julie,

I’ve attached a number of “stock” diagrams.? Stock meaning these are some of the most common set ups we use, and if not sticking exactly to these they’re the starting point for any edits.? We’re still printing out diagrams for the students so everything is formatted to print on 8.5 x 11 so the scale varies from room to room to get it… Read more

Hi Ellen,

We’ve been using Microsoft Visio for a number of years now.? Originally it wasn’t part of our campus’ MS Office package so there was a small licensing fee per install. SU/Microsoft eventually began including it so now there’s no charge to us as a department.

It’s a little cumbersome to get up and running because you have to build all… Read more

Hi Jennifer,

 

We just merged our Office of Student Activities with Student Centers & Programming Services to become Student Engagement.

 

Scott

 

Scott Casanova ’99
(Pronouns: he/him/his)
Associate Director
Student Engagement

T 315.443.4458   F 315.443.4617
srcasano@syr.edu

230 Schine Student Center, 200 Waverly Ave., Syracuse, NY 13244

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Hi Susan

 

I’ve linked below our fee structure as published on our website for services offered in our centers/venues. 

 

https://experience.syracuse.edu/student-centers/reservations/fees/

 

A couple of notes: We do not host non-university affiliated events unless operating under the sponsorship of an academic or administrative department. …

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Hi Geoff,

 

We have some basic guidelines and some templates for recurring event types. 

 

• Closed events (invite only or guest lists) do not initially require security unless there are other mitigating factors.
• Public events over 100 people, minimum one Fire Marshal and one Public Safety Officer.

• “Public” can mean campus population…

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Hi Erin,

We had a 30th birthday party for our Schine Student Center in 2005.? We had a public birthday party in our main atrium during the lunch hour with a cake that our bakery was able to make in the shape of our center and decorated to match which was formally cut by our Chancellor and mascot. We also had some other giveaways and a small… Read more

Hi Stephanie,

 

We oversee two event spaces in our main campus student center, a third standalone facility on our south campus, and we schedule our quad (in addition to all non-academic scheduling of registrar spaces).  These spaces, plus the university chapel are the primary event spaces on campus.  There are a couple other but they…

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Hi Ernie,

 

For our event spaces we incorporated that into our service offerings last year for free and introduced pricing for it as an add on for this year. This also includes recording capability and even post production video editing if desired. Our event spaces were already full service production venues mostly supported internally so…

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