Brian that specificity is not limited to your previous employer – I share it and thank you for offering that clarification! I wish more people could adopt that habit.

I was going to chime in to suggest that Stageright is our go-to for podiums, but we worked with a local vendor for our lecterns. 🙂

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Jeff Pelletier,… Read more

Hi Corbin/all-
Here is the scoop at Ohio State – I’m using my own department (Ohio Union and Student Activities) within the Office of Student Life – the university and student life have provided some general overarching guidelines, but so far departments have some flexibility to do what works best for that team.

1. What is your post COVID…

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Hi Colleen-

We switched from the traf-sys people counter to sensource about 7 years ago, and have been very happy with the move! Some features/advantages we appreciate:
– tech support for trouble-shooting is very responsive
– overall reporting seems more accurate reflection of actual traffic flow
– reporting feature is great for ongoing metrics,…

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Our approach is the same – we continually follow-up. If folks disregard our student managers, we will escalate to their supervisor and eventually me, the resident meanie.

It helps that we have a “designated location” for solicitors that is not a paid space (although those are available to them if they wish) which is in the vestibule/breezeway…

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Sorry I should have included that!

Generally speaking, safe areas are interior spaces on a low floor without windows. For us, it is our conference theater, a larger multipurpose room on the interior, our tavern, which is also a large interior space, and our lower level (basement).?

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Jeff Pelletier, MA, MBOE, LSSBB Read more

Hello Dave from Tornado country!
We use our facility’s fire control panel to make announcements, with a script, that directs guests and occupants to our shelter locations in the building. I’ll share that content below.

Part of my morning routine is checking the weather, not only to know what to wear, but also what the meteorologists are looking…

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Hello Ashley-

Our general facility policies (https://ohiounion.osu.edu/posts/documents/ohio-union-policies.pdf) cover the alcohol policy.
I’m also attaching the bar request form that student groups need to submit to their event planner for review/approval.

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The… Read more

We experience the same community visitor traffic you described – our position on the edge of campus means that we are often a prime location for that.

Our Information Center has a silent duress alarm that staff can pull if they get into a situation that feels unsafe. It was installed because we have a cash register for ticket sales, but we…

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Hi Andy-
Here is what my colleague shared:

We use a company called Trackforce Valiant. We use several of their products, which includes incident reporting and GPS tracking as well.?https://www.trackforcevaliant.com/solutions/

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The Ohio State University Read more

HI Andy-
I reached out to a colleague to get more information and he is out through 12/18.

I’ll share more here when he is back and is able to respond!

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The Ohio State University Read more

Hi Katie-
The event confirmations we send out indicate the need for a response from the client within 15 days of the confirmation being sent, otherwise they risk their space not being held and offered to another client.

If their request comes in within 15 days of the event date, or if their request date is bumping up against catering or…

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Mic would you be open to sharing that source document? I’d love to see if we could adapt our rounds counts to show the data in those line chart formats!

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The Ohio State University Read more

Our Public Safety staff have QR codes throughout the building as a way of “checking in” at those locations. They are strategically placed in areas that might get overlooked during a “lazy” round so it really forces them into the nooks and crannies, and checking secondary doors that could be propped open and pose a security risk.

For our…

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Our Public Safety staff have QR codes throughout the building as a way of “checking in” at those locations. They are strategically placed in areas that might get overlooked during a “lazy” round so it really forces them into the nooks and crannies, and checking secondary doors that could be propped open and pose a security risk.

For our…

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• Do you have more than one event per day in your space?? (i.e. will you do a flip during the day) – rarely. Set-up for both events would need to look very similar?
• Is there a set time that you designate between events for event set-ups? – variable, depends on the complexity of the set-up. Some need a full set-up day, especially if we are…

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Hi Chrissie-

We used Executive Wood Products:?https://executivewood.com/lecterns-and-podiums and went with “The Counselor” model. They have held up well to the wear and tear we put them through and are a good size for laptops and other presenter needs.?

We also added this product in black to add microphones more easily…

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Hi Chrissie-

We used Executive Wood Products:?https://executivewood.com/lecterns-and-podiums and went with “The Counselor” model. They have held up well to the wear and tear we put them through and are a good size for laptops and other presenter needs.?

We also added this product in black to add microphones more easily…

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Hello all-
I am cross-posting here, and have submitted this on the accruent product forums as well:

We have noticed an issue lately, when opening a web request reservation template to a new date (i.e. extending the booking window) that for the first 10 minutes or so, all new requests come in as wait list, even though the requested space…

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We just refer to our BEAP team as “Responsible Individuals.” Most of them generally are responsible, but a few still make questionable choices. Just not related to building emergencies!

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The Ohio State University Read more

Jonathan I like your counter language as it keeps the qualifications less specific to your institution, assuming you might have applicants from outside of Kennesaw State. If you reference the Night Owl position, might that have the opposite effect of making it seem like outside folks are not encouraged to apply?

Reading the description…

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Hi Mike-

I will cross-reply as well…
We recently installed a cash-to-card kiosk in our union, in order to move away from cash for ticket sales, catering bars, and dining operations. Currently we are absorbing the activation fees for cards, because that still costs us less than what we were paying for armored car pick-ups for cash.

That’s one…

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Hi Mike-

Our office for off-campus and commuter student engagement is located in our union. The office staff puts together a lot of resources and experiences for commuter and off-campus students to engage and connect with the campus. Our location on the edge of campus makes us ideally suited for them to serve that population.

In terms…

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Hi Adam!

Before the pandemic we were doing an event exactly like this! I believe we called it “Columbus Ambassadors,” and our target audience was all of the RAs, with the thought being that they could share what they learned/experienced with their residents. At some point we also expanded that audience to bring in RAs from other local…

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(Editor’s note – this was supposed to have posted in May, not July, thus the outdated references to spring and commencement! I am not sure what happened to the original post…
As an update, our timeline has shifted on this so an RFP is still forthcoming, just not for a few more months probably!)

Hello ACUI friends!

I hope your respective…

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Hi Adam-
We piloted a system like this in our union dining space, as well as another dining location on campus. It was an initiative from our student government, and we conferred with Purdue as they had a red card/green card system in use in their main dining area.

Ours was a table tent style that you would flip over to indicate whether…

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We try to stay away from sign holders that are adjustable or have too many moving parts, as they wear out/break down too easily and we end up having to replace them a lot.
We use this one from Azar: Azar? 17″(H) x 11″(W) Curved Metal Floor Sign Holder | Staples

It’s a higher up front cost, but we haven’t had to replace them yet, and we’ve had…

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Hi George-
We use Magik Frames for our door/window signage:https://www.magikframe.com/

They are eminently reusable, and work on wood/painted surfaces as well as glass. We like the clean look they provide, and they can be adhered to the inside of the door so they are not subject to weather. They don’t leave any residue when removed, and a quick…

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HI Ashley-

We just had Dr. Philip Saragoza on campus for a day-and-a-half training on WAVR-21:

Home

The training was more focused on recognizing risk and potentially disruptive situations, but the company (Work Trauma Services) may have some resources on de-escalation training.

I would highly recommend the WAVR-21 training…

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Hi Stephen-

We shift our closing time up three hours (from 11pm to 8pm) during break periods. The reasons you included (operational efficiency, lack of staffing, few/no students on campus, etc) are all part of the equation!

All break hours start the “eve” of the holiday – so for example, spring break is next week for us, so we start closing…

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Hello Jen-

This topic came up on the Big Ten directors email group recently, so I am attaching a screenshot of our general conduct policies for reference. We see this issue ebb and flow in the Ohio Union throughout the year. Our proximity to the campus border means that the local unhoused population is always close by. We don’t have a…

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Hi Scott-

Cross-posting my response here:?

Mazevo is an alternate product that has a similar look and feel to EMS, with some enhancements. I was reluctant to take on a platform switch, but after seeing the Mazevo demo in the Expo at ACUI this past week, I may be reconsidering!

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio… Read more

Hi Tara-

Cross-posting my response here too!

We haven’t consolidated per se, but we have added more departments to our license over the years, so I’ve been involved with creating their buildings, user access, virtual EMS templates, etc. Would be happy to discuss if that information is helpful!

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Jeff Pelletier,… Read more

Hi Scott-

Mazevo is an alternate product that has a similar look and feel to EMS, with some enhancements. I was reluctant to take on a platform switch, but after seeing the Mazevo demo in the Expo at ACUI this past week, I may be reconsidering!

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The Ohio… Read more

Hi Tara-

We haven’t consolidated per se, but we have added more departments to our license over the years, so I’ve been involved with creating their buildings, user access, virtual EMS templates, etc. Would be happy to discuss if that information is helpful!

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The… Read more

Travis you could set this up as a notification rule that pushes to your dashboard.

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The Ohio State University
Columbus, OH
614-292-3290
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——————————————-
Original Message:
Sent: 02-23-2023 16:12
From: Travis Houtz Read more

Hi Kristin-
We don’t have a specific policy, but any interest in a cooking event taking place in a non-kitchen space goes through some additional review, including our colleagues in risk management and the fire marshal.
We had a request earlier this year from a client who wanted to use 40 separate burners for an omelet station event. Due to… Read more

Some of our student work areas keep nametags on a white board or cabinet door for easy on-site access too (we use that magnet-backed style).

Personally I still advocate for our student staff to wear nametags. It helps our full-time staff out tremendously (there are 15 of us but 200+ of them!), and sometimes if they are wearing a coat or…

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Hi folks-
An academic department reached out to me looking for ideas for a reservation platform to help in reserving three classrooms and one multipurpose space in a building. They were interested in EMS but I think it’s far too complex for their needs. I am not sure if anyone knows of a “smaller” platform that might do the trick?

Their needs… Read more

Hi folks-
An academic department reached out to me looking for ideas for a reservation platform to help in reserving three classrooms and one multipurpose space in a building. They were interested in EMS but I think it’s far too complex for their needs. I am not sure if anyone knows of a “smaller” platform that might do the trick?

Their needs… Read more

Hi Yakima-
Our University Space Rules govern Free Speech on campus, that guiding document is available here: https://freedomofexpression.osu.edu/documents/university-space-rules.pdf

We are in the same place of education over limitation, so even for demonstrations that might occur in common/public spaces in the union, I generally try to…

Read more

Call for Education Sessions – Boston 2023!
Hello Colleagues and Friends,?

I hope that the month of August has come to a good close for you, whether you are in the rush of move-in and welcome weeks, or in the calm before the storm of your academic year getting underway!?

With the submission deadline now less than three weeks away, I wanted to…

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Hello Colleagues and Friends,?

I hope that the month of August has come to a good close for you, whether you are in the rush of move-in and welcome weeks, or in the calm before the storm of your academic year getting underway!?

With the submission deadline now less than three weeks away, I wanted to remind you again of the call for content…

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Hi Sara-
It looks like my first reply did not make it, so I am trying again.
Our building is 12 years old, for reference.
For the first 10 years or so, we were able to transfer about 10% of our budget to reserves annually, to pay for future projects, renovations, capital planning, etc. While we have not hit that since the pandemic, we…

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Hi Sara-
Our building has been open for about 12 years.
For the first decade, we were able to transfer about 10% of our total budget for the year to reserves for upkeep and significant renovations (capital projects). We have not been able to hit that mark since the pandemic, but fortunately we typically exceeded that 10% goal in the early years,…

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Our policy states that?
Prohibited conduct includes, but is not limited to the following:
Skateboarding, roller skating, rollerblading, or cycling, or the use of personal recreational vehicles.

We added the last item to include scooters, hoverboards, or any yet-to-be-invented items!

We do allow guests to carry their transports in, but they are…

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Hi Dominic-
Our posting policy document is on our website here: https://ohiounion.osu.edu/posts/documents/ohio-union-posting-policy.pdf

We also have this posted at our one bulletin board where paper postings are permitted (say that three times fast!), not that it necessarily deters people from not abiding by our requests! If anything, it gives… Read more

Hello Technology CoP members,??

My name is Jeff Pelletier and I am part of the 2023 ACUI Annual Conference Program Team for Boston in February 2023. One of the committees I am on is focused on curating our educational content for the conference.??

I am reaching out to you to encourage you to consider submitting an educational session at…

Read more

Hello Emergency Management Colleagues,??

My name is Jeff Pelletier and I am part of the 2023 ACUI Annual Conference Program Team for Boston in February 2023. One of the committees I am on is focused on curating our educational content for the conference.??

I am reaching out to you to encourage you to consider submitting an educational session…

Read more

Hello Campus Programs and Events Colleagues,??

My name is Jeff Pelletier and I am part of the 2023 ACUI Annual Conference Program Team for Boston in February 2023. One of the committees I am on is focused on curating our educational content for the conference.??

I am reaching out to you to encourage you to consider submitting an…

Read more

Hello Administration, Finance, and Auxiliary Management CoP members,??

My name is Jeff Pelletier and I am part of the 2023 ACUI Annual Conference Program Team for Boston in February 2023. One of the committees I am on is focused on curating our educational content for the conference.??

I am reaching out to you to encourage you to…

Read more