[sanderson]

Hi Tara,

I used to work with customers at EMS to help plan their DB merges and went through one myself in your role.? I’m at the ACUI conference now but would be happy to give you a call to share some thoughts with you.? I’ll drop you a line at your email address above later this afternoon or if you are at the ACUI Expo today, swing by our booth,??

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Scott Anderson
Principal and Co-Founder
7 Point Solutions
Windsor CO
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——————————————-
Original Message:
Sent: 02-28-2023 09:06
From: Tara Siler
Subject: EMS Consolidation

Our campus is beginning the process of consolidating 6 separate instances of EMS into 1 instance. I know a number of institutions have gone through this process before. I’d appreciate any lessons learned, advice, cautionary tales, etc. We do not have a central reservations office so, although our instances will be consolidated, the individual offices will still be responsible for processing all reservation requests for their specific buildings. 

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Tara Siler
Director, Office of Event Services, Reitz Union
University of Florida
Gainesville FL
tsiler@ufl.edu
——————————

[braden.kuznia]

Hello Tara,

Our university and university system here in Minnesota worked with Scott for our consolidation in to one database.? I would be happy to chat with you about what I see now as a users after our System Office has taken over.? We have a tremendous amount of documentation I could share and some things that have worked well and some that I wish could have been different.? Please feel free to message me directly @ braden.kuznia@mnstate.edu.

——————————
Braden Kuznia
ACUI Facilities & Operations Community Lead
Assistant Director of Event Services
Minnesota State University Moorhead
Moorhead MN
braden.kuznia@mnstate.edu
——————————
——————————————-
Original Message:
Sent: 02-28-2023 09:06
From: Tara Siler
Subject: EMS Consolidation

Our campus is beginning the process of consolidating 6 separate instances of EMS into 1 instance. I know a number of institutions have gone through this process before. I’d appreciate any lessons learned, advice, cautionary tales, etc. We do not have a central reservations office so, although our instances will be consolidated, the individual offices will still be responsible for processing all reservation requests for their specific buildings. 

——————————
Tara Siler
Director, Office of Event Services, Reitz Union
University of Florida
Gainesville FL
tsiler@ufl.edu
——————————

[jpelletier]

Hi Tara-

We haven’t consolidated per se, but we have added more departments to our license over the years, so I’ve been involved with creating their buildings, user access, virtual EMS templates, etc. Would be happy to discuss if that information is helpful!

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Jeff Pelletier, MA, MBOE, LSSBB
Ohio Union Director
The Ohio State University
Columbus, OH
614-292-3290
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——————————————-
Original Message:
Sent: 03-03-2023 11:16
From: Braden Kuznia
Subject: EMS Consolidation

Hello Tara,

Our university and university system here in Minnesota worked with Scott for our consolidation in to one database.  I would be happy to chat with you about what I see now as a users after our System Office has taken over.  We have a tremendous amount of documentation I could share and some things that have worked well and some that I wish could have been different.  Please feel free to message me directly @ braden.kuznia@mnstate.edu.

——————————
Braden Kuznia
ACUI Facilities & Operations Community Lead
Assistant Director of Event Services
Minnesota State University Moorhead
Moorhead MN
braden.kuznia@mnstate.edu
——————————

Original Message:
Sent: 02-28-2023 09:06
From: Tara Siler
Subject: EMS Consolidation

Our campus is beginning the process of consolidating 6 separate instances of EMS into 1 instance. I know a number of institutions have gone through this process before. I’d appreciate any lessons learned, advice, cautionary tales, etc. We do not have a central reservations office so, although our instances will be consolidated, the individual offices will still be responsible for processing all reservation requests for their specific buildings. 

——————————
Tara Siler
Director, Office of Event Services, Reitz Union
University of Florida
Gainesville FL
tsiler@ufl.edu
——————————