Hi Sara!

Not hardware-based, as you had requested, but the automatic captions / subtitles feature in Microsoft’s PowerPoint is pretty impressive, and there are guardrails you can put in place easily around usage of the data. You can find out about the tool here…

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Hi JT,

We don’t have one consolidated solution, but instead rely on a couple of different platforms across the departments in our SU.

We are using Mazevo for building services / events asset management, having made the switch from EMS in March. It’s early days, with little activity since end of fall term, but I have not heard any complaints from…

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Hi Kait,

While we allow outside vendors, student organizations cannot book space for them as part of the organization’s event. The booking would be handled as a separate booking, and have to meet our overall building usage policy. The outside vendor would also pay the standard fee.

We work this way because student organizations do not have to…

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Join us tomorrow from Noon?1 p.m. Eastern for a chance to touch base with other?Technology?Community of Practice?members!?

Use?this link?to join the meeting!

If you can’t make it to #ACUI25, check-in so together we can plan out an exciting year of?virtual?engagements. What do you want the?Technology Community to focus on? What can our…

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Hi Linda,

We are transitioning next month from Accruent/EMS to Mazevo, and are really looking forward to the switch.

Our University uses 25Live to book classroom space, and we considered that platform for consistency, but overall rated Mazevo a better fit for our needs vs that small benefit.

Regards,
Geoff

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Join us on Thursday, March 6, 2025, from 12:00 PM to1:00 PM EST for a chance to touch base with other Technology CoP members! ? If you can’t make it to #ACUI25, check-in so together we can plan out an exciting year of virtual engagements. What do you want the Technology CoP to focus on? What can our community do to bring value to your career… Read more

Hi Jason,
Our larger bookable spaces also include hard-wired computers with limited access login accounts for guests. For other spaces, during the reservation process an A/V requirement questionnaire provides an opportunity to request a notebook (which is preconfigured to our wifi network). These are by far the simplest and most… Read more

Hi Jennifer,

We don’t have an up-to-date Production Manager job description, bu the attached Assistant Manager role should give you a good place to start, based on your brief description.

Good luck with your recruitment.

——————————
Geoff Pimlatt
Senior Manager, Information System
University Students’ Council
University of… Read more

I have seen a few examples of student unions adapting or creating their own AI Policy. To my mind, these tend to be too restrictive — setting limits or requiring a review / authorization process before any kind of AI can be used. I like to think that our existing Acceptable Use Policy covers off the worst of the potential “gotacha” concerns,…

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Hey Travis,

Our story involves a movie theatre in our community centre. The approximately 400 seat venue was used for over two decades screening “second run” films — our license allowed us to show most new movies a few weeks after they premiered. We began experiencing some declining revenue / attendance as movies moved more quickly from…

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Hi Jessi
I’m a manager at the undergraduate student union at Western University. Western is located in London, Ontario, Canada, and has about 40,000 undergrads across four campuses.
In short, student government representatives are generally allotted seats on most campus governance committees, as part of each committee’s terms… Read more

Good morning,

We were unable to meet the deadline to post to the ACUI Communications email that went out yesterday, but the Technology Community will be hosting a meeting next week as well.

This will be a valuable time for community members to connect and engage with fellow members, fostering collaboration and knowledge-sharing. If you have…

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Hi Paul,

Screens in our community centre are a mix of BrightSign (directly controlled by us) and Visix (part of a campus wide network, but we program the TVs in the building).? Both are a little clunky!

I use the ViewSonic media player and their free programming tool, Signange Manager, on electronic wayfinding screens we have set up on each…

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Similar to Joseph at Wentworth, instead of allowing student organizations to use Venmo or other app-based money collection services, we provide a few centrally administered alternatives.

• Square. We also have a dozen or so loaner phones and Square Readers that can be signed out.
• Eventbrite. For all approved events, we create a basic Event and…

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Hi Jennifer!?

I have attached our Club Election Policy. We are currently reviewing all our club policies with an eye to simplify them and ensure they are aligned to our overall organizational policies and procedures. We hope to have this done by end of July, and if I think of it (or you remind me by reaching out then!) I’ll pass along the…

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Please join us for our monthly Technology CoP Discussion.

We have a couple of suggested topics for this meeting:
1. Tracking of equipment loaned out to students
2. The impact of increases to minimum wage

If you would like anything added to the Agenda, please reply to this thread or reach out to me directly.

See you on Tuesday, May 16th at 2:00pm…

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Let’s try this link instead!

https://acui-org.zoom.us/j/96709628518?pwd=eCtMK1NxeHZiV2NVNnM5U0FRbisxQT09

Geoff

——————————
Geoff Pimlatt
Senior Manager Information Systems
University Students’ Council
University of Western Ontario
London ON
——————————
——————————————-
Original Message: Read more

Sorry everyone – we will need to reschedule the Montly to Tuesday, April 18th at 2pm EST.

If you would like any particular topics discussed, drop in a reply to this thread!

Join us then at?https://acui-org.zoom.us/j/97269664649?pwd=OVk4djhIckZXMng5bmY3UlFETzR5QT09

——————————
Geoff Pimlatt
Senior Manager… Read more

Thanks to everyone who joined today!?

We had a good mix of EMS (both server-based and in-the-cloud) and 25Live users. Ed from 7 Point Solutions also joined the call, and offered some insight into the role his company plays in enhancing the functions of both those products.

A common thread was dissatisfaction with the level of support from…

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Replying to this as a reminder of the Monthly Zoom on Tuesday, March 21st at 2pm EST.

There have been many posts over the past few weeks about EMS vs Mazevo vs 25Live and other event management software. Let’s make that a key topic of discussion!

I hope to see many of you there.

Geoff

——————————
Geoff Pimlatt
Senior… Read more

Hi Sam,

I have attached our Clubs Constitution Guideline and Sample.

Best,

Geoff

——————————
Geoff Pimlatt
Senior Manager Information Systems
University Students’ Council
University of Western Ontario
London ON
——————————
——————————————-
Original Message:
Sent: 02-28-2023 09:00
From:… Read more

It was great making some new friends in Boston this past week, and I particularly enjoyed facilitating the Audiovisual, Technology, and Unions Roundtable session with the wonderful Paul Eleazer, Associate Director Emory Student Center Operations and Events.

If you would like to continue any of those discussions, offer some tips, or ask the…

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February’s Technology Community of Practice monthly discussion will take place Tuesday, February?21st from 2:00pm ? 3:00pm EST. Centered around various topics, challenges, best practices, and strategies the influence higher education and our departments, this meet-up will also be an opportunity for our community to network and meet… Read more

Sorry, we had some technical issues yesterday, so we’ve rescheduled our CoP Meeting to next Tuesday!

Here are the details:

Topic: Technology CoP Monthly Discussion Time: Jan 24, 2023 02:00 PM Eastern Time (US and Canada) Join Zoom Meeting https://acui-org.zoom.us/j/97269664649?pwd=OVk4djhIckZXMng5bmY3UlFETzR5QT09 Meeting ID: 972 6966… Read more

For anyone who missed the follow up email, here’s the link details…

Join Zoom Meeting https://acui-org.zoom.us/j/97269664649?pwd=OVk4djhIckZXMng5bmY3UlFETzR5QT09 Meeting ID: 972 6966 4649 Passcode: 704290 One tap mobile +13052241968,,97269664649#,,,,*704290# US +13092053325,,97269664649#,,,,*704290# US

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Greetings Everyone! I am excited to announce that the Technology Community of Practice will be hosting a monthly discussion centered around various topics, challenges, best practices, and strategies the influence higher education and our departments. Most importantly, this will also be an opportunity for this community to network and meet… Read more

Hi Tamra.

We have a section in our Clubs Operating Policy dealing with those cases. Here’s the except:

8.00 REMOVAL OF MEMBERS
8.01 A Club member, including a member of the Executive, may be given notice of removal.
Removal will be considered where the member commits an act that negatively affects the
interests of the Club and its members,… Read more

Hi Bailee,

Coming out of Covid, our student union committeed to regular and systemic feedback to ensure our accountability. We now have a full-time paid intership position tasked with collecting and reporting on feedback. In addition to a large year-end survey, we:

• email short 3-minute surveys to all attendees of our events (sample below)

…

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Hi Phillip — sorry I don’t have an answer for you as we just do a visual survey to identify what is on-hand, but I am also curious to know what’s out there!

Just boosting this again for visibility.

Anyone else running a foodbank on campus using software to help manage their inventory?

——————————
Geoff Pimlatt
Senior… Read more

Hi Denisha,

Depending on how complicated your needs are, we have used a couple of platforms to good effect.

1. Brightsign (https://www.brightsign.biz/). There are a range of media players, but we’ve installed the HD224 to drive all the digital menu boards in our restaurants. Their BrightAuthor software is pretty flexible in how the screen is set… Read more

Hi Whitney,

We also use Engage (Campus Labs/Anthology), and agree with everthing Filip and Darien have said! It has strengths — mostly that it is so all encompassing, but you do pay a lot for that! Our primary use cases are tracking memberships and internal communications with club executives for budgets, elections, and event submissions.

We… Read more

Hello! I hope that you have all persevered through the start of another academic year, and have found time to catch your breath and take care of yourselves and your team.

I also hope that you will now have a few minutes to help me out.

I want to know what I can do to make this Community a more vibrant forum and resource for all of us. I have… Read more

Hi Paul,
They may have updated their systems since I looked a few years ago, but at the time their devices were limited to using Airplay, GoogleCast and
Miracast protocols for streaming — which are all blocked on our campus wifi. That’s an important limitation to check for on many networks.
Geoff

Geoff Pimlatt (He/Him)… Read more

Hi Dominic,

We have not reopened our copy centre post-covid, but attached is the most recent set of regulations. We managed posting across a number of boards on campus, although there were other locations maintained by different units (i.e. Faculty of Arts would have some board for their own use.)

Geoff

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Hi Christopher,

This won’t help you much, I’m afraid, but we have filled our most recent vacancies by recruiting upward. We employ students on a part-time basis during the school year, ideally starting in their first or second year. We bring the best ones back each term, and they get exposed to more tasks and receive more training until… Read more

For my Canadian collegues…

The Student Activities Manager is responsible for the utilization and operationalization of the USC’s Space within the University Community Centre (UCC) on Western University’s campus, most notably the Mustang Lounge and Community Room. This position will lead the visioning and development of the USC’s space usage…

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I would think so, Matt. Both devices can be set up to connect to either wired ethernet, including PoIP, or wireless networks using most configurations. Western’s wifi is PEAP with MSCHAPv2 authentication, and we connect just fine using a generic user login created for this purpose. We have found that the Solstice devices drop connection… Read more

Hi James – nice to hear from you!

We are just wrapping up two demo / renovation projects in our building – changing some underutilized spaces into new open workspaces for our Clubs and Peer Support teams. We are setting up the spaces with offices for our admin staff, workspaces for volunteers, and programming space. I’ve attached some… Read more

Hello everyone! I’m excited to be taking on this role and start giving back to the ACUI community.

I’m the Information Systems Senior Manager for the undergraduate Students’ Council (USC) at Western University in London, Ontario, Canada. I have been with the USC for coming up on 25 years, and have ushered in a lot of new technology in that… Read more