Kristine Heflin
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At Iowa State our Student Government Chief Officers are compensated with a scholarship and/or parking permit. The President receives a 100% scholarship, Vice President and Finance Director receive 75%, and Speaker of the Senate receives 50% (all scholarships are for the amount equal to in-state tuition and mandatory fees for most majors). All…
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Reply to Karaoke and Trivia Nights
For karaoke we have switched to using Karafun online. It’s super user friendly and we don’t have to update any lists or CDs. All you need is a computer and the ability to connect to a TV/sound system. Cost for the pro membership (needed for public performances) is $49 per month and you can cancel/suspend at any time. I think there are daily…
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The Iowa State University Memorial Union has a full-time staff member who is responsible for the art gallery as well as our permanent art collection and the Workspace (our arts & crafts studio). I’m sure she would be happy to connect with you if you would like to pick her brain. In general, we have 6-8 shows in our gallery space each year. 3 or…
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Reply to Student Organization Mailboxes/Communication Files
We got rid of our student organization mailboxes a few years ago. There is much less physical mail coming in for student groups anyway so when we do receive things we email the group and let them know they need to come pick up mail. Then we have a file folder in one of our front desk drawers where we stash everything. At the end of the…
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Student Government Finance Software?
Hello! At Iowa State we have been using a homegrown platform for student organizations to request funding from Student Government for their annual allocations. That system is no longer supported by our web development team and has various downfalls so we are now putting together an RFI for new software. Is anyone utilizing a budget management…
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Reply to Event Planning Policies
Hi Katie,
We require full payment prior to confirming the reservation and can cancel events if this is not received. We also require all event details to be finalized 10 business days in advance (3 for small meeting rooms). In practice, our event management office is often more flexible, especially with student organizations, but there have…
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Reply to Student Organization Travel Policies
Here are Iowa State’s policies: Student Organization Travel
?I don’t believe there is a minimum travel distance when the policy goes into effect.
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Kristine Heflin
Interim Co-Director, Memorial Union
Iowa State University
Ames IA
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Reply to Student Maker Sales Events (Craft Fairs, Art Markets, Resale Pop-ups, etc.)
Hi Sarah,
We have been operating under the understanding that state law prohibits use of university property for commercial sales (although there has been some recent debate about that interpretation) so we do not permit individuals or businesses to sell things inside or outside unless they are contracted with the university as an approved…
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We have hosted a TEDx program at Iowa State in the past–it was canceled in spring 2020 due to COVID and we never brought it back. It was a lot of work and we were seeing interest from students drop off so we feel the TEDx trend may be past its peak. It was a departmental program through our Student Engagement office and did not really… Read more
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Reply to Create a Creature? Fill a Friend? Build a Bear?
We do this pretty regularly at our late night program. It’s run by a student organization so they organize staffing for the activity–you really only need a couple of people. We purchase the critters, stuffing, and customized t-shirts (optional) from a vendor who ships everything to us. We have used Campus Marketing Specialists in the past… Read more
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