Good morning!

I am working on collecting information regarding campus wide event management offices and policies.? I am interested in other institutions sharing links to campus wide event offices and campus wide policies for event management (including off-campus speakers, outside attendees, etc.).? If you have thoughts on whether the policies…

Read more

Good morning!

I am working on collecting information regarding campus wide event management offices and policies.? I am interested in other institutions sharing links to campus wide event offices and campus wide policies for event management (including off-campus speakers, outside attendees, etc.).? If you have thoughts on whether the policies…

Read more

We have departments and student organizations submit a reservation request directly into EMS.? We utilize different templates for our advanced reservation process and reservations for during the semester.

We are a CampusGroups campus and student organization events that are required to be registered are submitted through that system and that…

Read more

Hello-

Would also love to hear what folks have done.? We are about to celebrate 50 years for one building and 10 years for a renovation of another.?

Thanks-

——————————
Laura Ballou
Assistant Dean, Student Life Operations
University of Rochester
Rochester NY Read more

We also still produce paper room cards that are generated from EMS and our building managers change that out each night during the closing shift.? We would love to go digital so this conversation is helpful to see what folks are currently using.? For us, it has been cost prohibitive in the past.

——————————
Laura Ballou Read more

Good morning!

Our campus is starting to look at options for an interactive campus map system that would help navigate campus, highlight accessible routes to locations, and possibly even give a tour of art on campus.? The first company that was suggested was Concept 3D.? Has anyone worked with this company or utilized a different company to…

Read more

Good morning!

Our campus is starting to look at options for an interactive campus map system that would help navigate campus, highlight accessible routes to locations, and possibly even give a tour of art on campus.? The first company that was suggested was Concept 3D.? Has anyone worked with this company or utilized a different company to…

Read more

Hi-

We do have Seasonal Affective Disorder (SAD) lamps that we sign out through our Campus Information Center.? Our student government partnered with our University Counseling Center to purchase them and to write up instructions on proper use.? Here is the brand we have…

Read more

Hi all-

I wanted to collect some information from other schools on how they manage their ballroom and other large multipurpose spaces.? My questions are:

• Do you have more than one event per day in your space?? (i.e. will you do a flip during the day)? Is there a set time that you designate between events for event set-ups?
• Who is doing…

Read more

Hello-

I am looking to see what other campuses have an established TEDx group.? We just received a new organzation proposal to start TEDxUniversity of Rochester and it appears as though there are a lot of policies and guidelines to navigate that could be challenging for a student organization.? If you have TEDx on your campus, is it a… Read more

Hi Tiffany and Amy-

We are working through some of these same questions as we have limited space available and a growing number of organizations.? What orgs need offices?? What does storage look like?? How do we create shared spaces that encourage collaboration/shared resoures, but also allow for representation for our student orgs?? Amy, if… Read more

I would also be interested in any information that folks have created for Brand Ambassadors.? They are often active student leaders and then want to use resources that are available to student organizations (like rooms, tabling, etc.) and then often want to co-sponsor events with student organizations.? Both areas get complicated for us so… Read more

Hi Jessi-

Here is the standard line that is in our student organization constitution template – they can be Associate Members.? We have some rules as to what Associate Members are allowed to do and the organization can expand upon that if they wish.

All University of Rochester faculty, staff, graduate students, and Eastman students shall be… Read more

Thank you for all of the responses to the whentomeet.? Happy to host this sharing session! The time that worked for the majority was Wednesday, May 4th from 3-4pm (Eastern).? If you are interested in participating, please let me know and I will add you to the meeting invite so you can receive the zoom link if you do not receive… Read more

Thank you for all of the great responses about art galleries.? After connecting with a few others in Chicago at the conference, there was some energy around finding a time to gather those who have gallery space for some sharing and learning from each other.? I am willing to host a zoom session in early May to help facilitate.? If you or… Read more

Happy 2022!? I am looking to connect with other unions/campus centers who have square footage dedicated to an art gallery within their facilities.? Would love to connect to understand a little bit more about management, student involvement, scheduling of exhibits, etc.? If there is a specific contact person at your facility, please let… Read more