At Iowa State our Student Government Chief Officers are compensated with a scholarship and/or parking permit. The President receives a 100% scholarship, Vice President and Finance Director receive 75%, and Speaker of the Senate receives 50% (all scholarships are for the amount equal to in-state tuition and mandatory fees for most majors). All…

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For karaoke we have switched to using Karafun online. It’s super user friendly and we don’t have to update any lists or CDs. All you need is a computer and the ability to connect to a TV/sound system. Cost for the pro membership (needed for public performances) is $49 per month and you can cancel/suspend at any time. I think there are daily…

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The Iowa State University Memorial Union has a full-time staff member who is responsible for the art gallery as well as our permanent art collection and the Workspace (our arts & crafts studio). I’m sure she would be happy to connect with you if you would like to pick her brain. In general, we have 6-8 shows in our gallery space each year. 3 or…

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We got rid of our student organization mailboxes a few years ago. There is much less physical mail coming in for student groups anyway so when we do receive things we email the group and let them know they need to come pick up mail. Then we have a file folder in one of our front desk drawers where we stash everything. At the end of the…

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Hello! At Iowa State we have been using a homegrown platform for student organizations to request funding from Student Government for their annual allocations. That system is no longer supported by our web development team and has various downfalls so we are now putting together an RFI for new software. Is anyone utilizing a budget management…

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Hi Katie,

We require full payment prior to confirming the reservation and can cancel events if this is not received. We also require all event details to be finalized 10 business days in advance (3 for small meeting rooms). In practice, our event management office is often more flexible, especially with student organizations, but there have…

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Here are Iowa State’s policies: Student Organization Travel

?I don’t believe there is a minimum travel distance when the policy goes into effect.

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Kristine Heflin
Interim Co-Director, Memorial Union
Iowa State University
Ames IA
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Hi Sarah,

We have been operating under the understanding that state law prohibits use of university property for commercial sales (although there has been some recent debate about that interpretation) so we do not permit individuals or businesses to sell things inside or outside unless they are contracted with the university as an approved…

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We have hosted a TEDx program at Iowa State in the past–it was canceled in spring 2020 due to COVID and we never brought it back. It was a lot of work and we were seeing interest from students drop off so we feel the TEDx trend may be past its peak. It was a departmental program through our Student Engagement office and did not really… Read more

We do this pretty regularly at our late night program. It’s run by a student organization so they organize staffing for the activity–you really only need a couple of people. We purchase the critters, stuffing, and customized t-shirts (optional) from a vendor who ships everything to us. We have used Campus Marketing Specialists in the past… Read more

We do a combo. Our student staff and the full-time staff person who manages the bowling alley do routine maintenance such as oiling the lanes and tightening the strings on our string pinsetters. The full-time person is also pretty good about figuring out minor issues with the technology or the mechanics. If it’s a bigger mechanical issue, we… Read more

Hi Steve–yes! We created a fairly robust to-go operation for our drop-in crafts and some of our paint your own pottery during COVID. Most of our full time Student Engagement staff were involved at some point doing deliveries around town! We no longer deliver but we do still have many of our crafts available as a to-go option which has… Read more

We have a very active arts and crafts space in the Memorial Union at Iowa State called the Workspace (https://studentengagement.iastate.edu/arts-the-workspace).. I believe Mariana has already connected with the coordinator, Letitia Kenemer (letitia@iastate.edu), as I know they were engaging in some zoom community building. But if you need… Read more

Hi Z Paul–I’m not sure about Beyond the Wall. For several years we have been using The Poster Sale Company at Iowa State. We did an informal RFP this summer and received proposals from them and from Poster Invasion which is a newer company (I believe the owner used to be with one of the other two but has branched out). Both have… Read more

We use a smaller local vendor out of Des Moines called MidwesTix. We have been very happy with them. Home – MIDWESTIX

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Kristine Heflin
Associate Director, Memorial Union
Iowa State University
Ames IA
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Original Message:
Sent: 01-24-2022 11:09
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