Hi Kaitlyn,

At Georgia Tech, we just added Aunt Flow products to all student center facilities. Dispensers are located in each women’s restroom and each single-use all gender/family restroom. We also went with Aunt Flow’s disposal system – which is much more both user and custodian friendly – and we have one with each toilet in the…

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Hi everyone,

We’re exploring a tweak to how our <strong data-start=”421″ data-end=”451″>meeting room status lights communicate availability, and I’d love to hear if anyone has tried something similar (or found other creative solutions to prevent “squatters” when locking doors isn’t practical).

Currently, our rooms use:

<ul data-start=”661″… Read more

Hi Kevin,
In the academic year, we operate 24/7, but we go to GT Community Access only (aka card access) from 11pm-7am. We also make an announcement stating anyone remaining in the facility must have a valid Buzzcard and show it if asked. We will shift access when we get to the holidays or prolonged breaks.
Thanks,
Jonathan
Director of Operations…

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Hi Kevin,

At the Cohon University Center at Carnegie Mellon University, our default access strategy is:
6am-12a: exterior doors unlocked and open to the public
12a-6a: exterior doors locked, with tap access to all CMU community members

Our default operating hours (when we’re staffed and events can happen) are 8a-midnight (Mon-Fri) and…

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Hi Fellow Student Center Leaders –

I’ve been asked to gather information on what other campuses are doing surrounding access to their student centers. Currently, we (University of St. Thomas) have unrestricted access during our hours of operation, roughly 7am-12am daily.

Does your campus student center operate similarly? If you are a campus…

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Hi Kaitlyn,

Here is some information from UNC Charlotte:

1. What buildings are they in? Student Centers (2 Buildings); UREC; Health Center; Residence Halls

2. Does every restroom have products or only select floors in each building? Nearly every restroom. Some single stall restrooms do not have them due to lack of wall-mount space. Some single…

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Hello all,

We are currently reviewing how we address our aux units in our facility. Currently, in addition to food service, we also house the university card and parking office, and the university bookstore. At this point, the food service contract doesn’t speak to any montly/yearly space lease agreements. Our bookstore is over 15K sqft…

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Failed to mention that I am trying to match information on the third sheet. Exp. I want a student’s first name and last name AND the amount they were paid to match on the third sheet with their first name and last name AND then assign their position to them.

Smartsheet users… I have hit a speedbump and need some help. I am trying to move data from two sheets to an entirely different third sheet. Neither the Smartsheet help section or ChatGpt has helped, everything ends up “unparseable.” Any help would be appreciated.

Cross-posting.

Hello! Is anyone’s institution giving away free period products (pads/tampons) in their restrooms? If so, I’d love to know the following information:

1. What buildings are they in?

2. Does every restroom have products or only select floors in each building?

3. How many times do you replenish a week?

4. Who oversees these products? Facilities,…

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It’s extremely useful from an Operations perspective – it allows us to easily create tasks for our student staff to complete (and schedule when it needs to be completed), with up to date details on the setups and diagrams able to be attached, it’s been very effective. We also have made significant use of its Notes feature to be able to…

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Hey Cortney,

There are a couple of things worth checking to make sure you’re getting a good audio signal through Zoom. First of all, are you using an audio interface to get your microphone signal into the computer? Or are you using a USB mic to try this? Some USB mics may also have noise suppression built-in that you would have to adjust…

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Hi folks

We have a full time Facilities Operations Manager and we are looking to update his job description (it’s been about 4 years). In doing this, I thought it would be helpful to see what other people have on their job descriptions for a full-time facilities person. It might jog our memories or inspire our thoughts on things he ‘just does’…

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Hi all!

We are getting more requests to livestream performances (bands, singers, etc.) and we are struggling with Zoom due to their background noise suppression settings. We have been unsuccessful in getting anything to come through well, despite making many adjustments on the settings. As a result, we are looking into options for an…

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Dear colleagues,

Reaching out to those institutions who either have an art gallery on premises or designated area where student artwork is routinely displayed. We are partnering with a few student organizations to highlight student art each semester. I was wondering if anyone had a rubric they currently use to guide the selection process…

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Hi Kourtney,

I know you might have made a decision on these already but in case you haven’t I wanted to share that we have them in our basic needs center. They are very easy to use and the check out process we have in place works as we require the students to swap ID for charger. The devices hold a charge for up to 3 hours per device. Great…

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Hi Everyone,

My name is Kaitlyn Dyleski and I am member of the Education Team for the 2026 ACUI Annual Conference from March 8–12 in Pittsburgh, and it is our hope that educational submissions help create a meaningful and engaging educational experience for all of our attendees. Students and professional staff from all specialties, levels of…

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We’re in the process of exploring diagramming software options for our university and are currently looking at <strong data-start=”255″ data-end=”296″>EventDraw, Cvent, Prismm, and Amadeus. I just learned that <strong data-start=”318″ data-end=”354″>Cvent and Prismm will be merging, which I imagine will shift the landscape a bit.

From past forum…

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If your facility could talk, what would it complain about? I’ll start; elevators. We have just begun to modernize our four cars, but our elevators have been nothing short of a nightmare for operations. Two of our passenger elevators are out of service, and one is currently being renovated. This leaves us with only one operational passenger car…

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Interested in anyone’s experience with marmoleum and/or epoxy for meeting room flooring. Thanks.

Allison,

Thanks for this information, as I am just now looking into 7-Points. Would you be willing to connect offline a little more on the pricing, abilities, pros, and cons? I know that it can be difficult to share a lot of those things in public forums. my email is bradhill@iastate.edu

Massiel – I have been looking at that program as well and would like more information, including cost. Is it a pretty large price tag like reservation systems, or is it a reasonable cost like Social Tables?

Thank you!

Thanks for sharing!

I had hoped to send this early this morning, but as we know, operations often pull us in many directions. Today was fun with elevators.

Every week is a new chance to make our spaces better, safer, and more welcoming. Here’s to the behind-the-scenes heroes of campus life. Cheers!

Thank you for your response!

I don’t know if it counts as a small change, because it wasn’t the cheapest thing in the world, but we recently repotted all of the plants in one of our buildings and added a couple more plants to spots that were bare. They hadn’t been touched in what we assume is decades. They are now University colors, match the aesthetic of the building,…

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I really like what you’re looking at, it looks convenient to have them all charging on a central dock. We’ve been signing out RAV Power Banks. They come in a case with a charging cable. Naturally we have had some of the chargers not come back and some of the cases go missing. But otherwise the power bank has…

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We are allowed to bring in outside caterers but our Environmental Health & Safety office has set strict food safety guidelines and maintains a list of approved caterers. They are less picky when it is a closed event to just a department, but open events or large events are supposed to follow…

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We have a wide range of signage our office uses and loans out:

• Safco Rectangle Sign (whiteboard sign)
• Magnetic Sign Holder
• Silver Sign Holder 18×24
• Silver Sign Holder 11×17
• A Frame 24 x 36
• Black Sign Holder 8.5 x 11

Best,

Ken Beck

Associate Director of Student Life Operations

University of Rochester

Happy Friday, friends! What is one small change you’ve made recently that has positively impacted your operations?

I would like to discuss the responsibilities for cleaning and maintenance in the food service areas. I understand that some of this may depend on contractual agreements. Could you clarify what responsibilities fall under facilities operations, custodial, and maintenance, and what responsibilities belong to the food service vendors? Minor repairs…

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HI Jason!
I am not familiar with E-Clips but we have a few sizes of sign holders. I will link the latest ones we have for you, they are nice because they just open up and hold what ever paper sign your client has! I like these because they are not adjustable tall or short, that was an issue we had with previous models. They are about 100 a…

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🎆🎇 Wishing everyone a very happy July 4th! Please stay safe and enjoy the celebrations!

Here’s the link to our policy. Please let me know if you have any questions https://www.usf.edu/student-affairs/msc/plan-and-market-events/frequently-asked-questions.aspx

No experience here, we use EMS.

Hi everyone,

The student orgs with office/storage space in our building have been skating by for years with no agreement or consequences. We aren’t allowed to take space away from them or make them reapply annually, but I would like to provide them with community guidelines and expectations. Could anyone share the rules or agreements they…

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Hi there, we are working with 7Point Op and are new to the software. We are looking for 7Point users to share how they use it and lessons learned. We are a AdAstra campus.

Hi Bill,

We are thinking about this as well. Would love to see job descriptions also.

Barb

We’ve always had a supply of e-clips but we are having issues finding replacement parts. What do you all use for event sign stands? We’d love something that works with different sign sizes.

Hi again! Our in-house dining team has waived their first right of refusal for any food on campus. This ultimately has turned into a free-for-all circus around here! Does anyone have an updated food policy to include external caterers?

Dave,

Thanks for responding and sending a contact person to reach out to. I appreciate it.

-Brian

Hey ACUI Family!

I’m reaching out to tap into the collective wisdom of this incredible community.

I’ve been managing my current facility for about two years now and continue to face staffing shortages within both my full-time and student custodial teams. As we work to adapt and keep things running smoothly, I’d love to hear how you approach…

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Brian, we also use EMS but had a presentation by Mazevo yesterday as part of a state system mini summit and, safe to say, most of us came away impressed. Florida State U has Mazevo and loves it. I suggest connecting with Brett Eustice Operations, Assoc. Dir. & CES Interim Program Dir. beustice@fsu.edu

Hi everyone,

We currently have EMS at DePaul and are considering switching to Mazevo. If anyone currently uses it, we are seeing if there are any reservations with the software. Things not working as well or anything you feel they could improve, or change would be helpful for us as we evaluate. Thanks in advance.

Good Day,

We are creating a new Graduate Assistant position to work in our University Scheduling office. I am curious to see if anyone else has a position similar to this and if they could share that position description.

Either post the PD in the chat or you can email it to me at william.tourville@mnsu.edu

best regards,

Bill…

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I like that Idea. I’ll also be interested to see what others think.

Hello!

We are looking to offer some portable device charging options, with checkout at our front desk. I’m wondering if anyone has used a product like the linked one below. We do not want a standalone unit for many reasons, and would like to manage it from our Information Desk with tap card checkouts through a checkout system we already have…

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Hello all!

Pittsburg State has been having conversations about revamping food services. There is a push for all dining to move to one location – the student center is being proposed – and eliminating all you care to eat dining, so that only retail options exist. Does anyone have this model? If so, what are the pros/cons? If you would have…

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