Hello ACUI Friends!

Swarthmore Student Activities is trying to beef up our on campus event repetoire. Could you share vendors you’ve worked with in the past to bring fun events to campus? We use a lot of Bette’s Bounce (local to southeastern PA), but we’re hoping to expand since their rentals are always on campus. Any ideas or suggestions…

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It’s always a great idea to showcase your union brand, moving towards the Fall semester with programs coming through your facilities. Welcome those new to campus with the right products that make them feel that they’re a part of the campus community. ACUI Promos’ catalogue and staff are great resources to get you the right product to…

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Hi All!

Georgia Tech is beginning to build out our commuter student programming, and we are hoping to conduct a commuter student assessment in the fall. The hope is for the assessment to be multi-modal – survey, interviews, and focus groups. Would anyone be willing to share best practices and/or questions they have asked in previous assessment?

Thanks!

Dear Colleague,

I hope this message finds you well. As a fellow leadership educator, I invite you to participate in a brief online survey as part of a research study at the University of Southern Maine. This study aims to understand better the instructional and assessment strategies leadership educators use and the primary learning goals…

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Hi we promote running for “Homecoming Royalty.” We’ve done away with Homecoming King/ Queen.?

Open up the opportunity only to recognized student organizations (clubs, honor societies, greek, etc.).?

Series of competitions and opportunities to fundraise for the student org.?

Competitions consist of physical, mental, participation, and…

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You can email me at bgriffith@tulane.edu!?

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Benjamin Griffith
Assistant Director of Student Organizations
Tulane University
New Orleans LA
(504) 330-5106
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Original Message:
Sent: 03-11-2025 12:40
From: Benjamin Griffith
Subject: Homecoming… Read more

Howyd Shane,?

Hope all is well! Here at Tulane we have a court of 10 graduating seniors or graduate students, who go through a application process and review by first year students, a interview process where the candidates are interviewed by a faculty member/staff member/and students, and then campus wide election. The two students who receive…

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We do a “court” for Homecoming and Greek Week and run them similarly.?

We do a Royalty Court. Any organization in good standing can nominate a member. We usually have a brief application and GPA check (usually 2.5 or 2.75). We have hosted interviews before and narrowed our applicant pool to 10-12 students; however, the last few semesters…

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Our court includes a King and Queen (both must be Seniors and may choose to run for either title) along with eight court members, with two representatives from each class year.

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Kyle Fayan
Associate Director of Student Involvement
Setzer Student Center
Lamar University Read more

Hi there!? We have worked with a company called, All Colors,

Home

, and they are awesome to work with.? We work with them to create an online store that folks can go to and the items that we select.? Then you advertise the link and folks can order, and it gets shipped directly to the buyer.? You can either set them up to…

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When I worked at Mount Ida College, our Athletics program hyped up the term Mustang City to reflect our college mascot. We then used the term Mayor of Mustang City for the singular person who would have been termed a Homecoming King or Queen. We would have reduced the total number of eligible folks for the final voting by students and whoever…

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Tamra,

Attached is our concert planning checklist and lead’s job descriptions. I also included our training presentation that all volunteers must attend prior to the event.?

Good luck with the event.

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William Tourville
Assistant Director – Student Activities
Minnesota State University-Mankato
Mankato MN Read more

Shane,

All of our resources are available here. https://www.mnsu.edu/university-life/activities-and-organizations/Homecoming/student-competitions/royalty/. We transitioned to a inclusive Royalty format in 2016.

Let me know if you have any questions.

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William Tourville
Assistant Director – Student Activities Read more

Hi everyone-

We are looking for some examples of “non-traditional” homecoming courts and wanted to see if anyone wanted to share about their court! I’m specifically looking for information about structure (number of nominees, number of winners, how they are identified, etc), how they are integrated into events throughout your…

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Hi Kristi!

We have a split on campus where some locations, like our Student Center, are able to be held as rain sites, and others, like our University Center, are not. The division was based on how much of a logistical problem it would be to switch to an indoor event should the weather require that. Our Student Center spaces are set up by…

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Hello Kristi,

At our institution, we share this information:

“Clients may proactively request an additional venue in the event of inclement weather. Rooms held as a backup, canceled 48 business hours prior will not be assessed a fee. Any additional room requested the day of an event in response to inclement weather will be assessed the…

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Good Evening!

Helping students try and understand roles during concert day – it has been a long time since we have hosted one here. Does anyone have a list of positions and descriptions that they use as an outline to help students understand the actual responsibilities the weeks before and day of. Appreciate anything that folks are willing…

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Hi Kristi & others.

As someone who hosts large-scale high-cost outdoor events, it would be an irresponsible use of university resources not to have a rain location as a backup. We’re all in this together. Please don’t forget about your campus partners who depend on having a rain location in order to accomplish what they’ve been tasked to do.

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Hi Kristi,?

For weather backup spaces, we require the group to pay the room charge for the space they are holding. If they do not have a weather backup, we do our best to accommodate them at the time of the event, but we don’t make any guarantees.? They would then be responsible for all the charges for the indoor space they use.

As far as…

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Sharing the policy I have used in the past:?

Policy: University space is in high demand, and indoor space is limited. As a result, the campus center is unable to accommodate rain/snow/weather requests for backup locations. Indoor spaces that are held in case of rain or snow frequently go unused, limiting opportunities for other university…

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Hello everyone,

I am wondering if any university out there feels like they have a good policy for holding multiple dates/spaces while deciding what to book and holding indoor space in case of rain.? We had a policy for many years and we are getting to the point where some people are taking advantage so we are wanting to revamp.? We are limited…

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Virtual Community Week is scheduled for March 5th?7th. This year, Virtual Community Week will take place over three days, from Wednesday to Friday. Virtual Community Week provides a space for communities to connect, offering a great opportunity to fellowship with members who are unable to attend the Annual Conference, as well as a chance to…

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Good morning,

If you have one/any, can you please share (grossmjb@jmu.edu) a position description for a production manager or the like?? We are looking to shift a position to provide technology support for our student centers and production support for our theater, recreation space that has a small stage, and to build out the resources.

Thank…

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Hi Everyone,

As we look ahead to the new year, I wanted to check if any schools are developing plans, resources, or events to address student concerns surrounding the potential TikTok ban in 2025. We’ve noticed that some students are feeling anxious about this possibility, and any insights or strategies you can share would be greatly…

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Hi Caleb!!

University Program Council/UPC (https://studentaffairs.unt.edu/university-union/university-program-council/index.html) are paid student staff of our Union at the University of North Texas. Our students work approx 20-25 hrs per week and our board plans about 75 events per semester (approx 150/year).?

Our unit is 16 folks in…

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We have a unique board as it serves as both a traditional programming board and an advisory board for the director of our student union.? There are technically 20 members of the board, which includes various individuals from across campus.? This includes faculty and staff.? They all have full voting rights and meet once every three weeks…

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Hey Caleb!??

This has been my life since COVID and we are finally back out of the trenches…well, almost.? I found what worked was finding that one or two core leaders that would take the bull by the horns and make things happen.? Our programming board, CAB, currently consists of an E-board (pres, vp, treas, secretary), along with about…

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Hi Caleb!

I wanted to share some information about the College Programming Board (CPB) at Ramapo College of New Jersey. Our E-board is made up of a President, two Live Music Chairs, three Programmers, two PR Chairs, and a Committee Liaison. We also have a CPB Committee, which is a group of students who assist with event setup and breakdown.…

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Hello Carole. Prior to my arrival at my current institution, we transitioned from EMS to Mazevo. We have been very happy with the platform and the customer service. Happy to talk more or answer any quetions that you have.?

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Yakima Melton
Director, Student Unions and Centers
Arizona… Read more

Hi all!

I’m almost a full semester into my new role at Delta State University and I’m working on restarting a programming board that fell off in recent years. What type of structures does everyone have? What positions do you have? Paid roles vs. volunteer or is it a little bit of both? Any information would be great as we hope to get this…

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Carole – Hello there.  Miami University is making the transition because Academic Affairs, as well as Athletics are already using it.  If we move the student center and conference services (as well as our regional campuses) to 25Live we will have a whole campus scheduling solution.  There is a significant benefit to having 25Live serve as… Read more

Hi Cara,

Georgia State University is also switching from EMS to 25Live so that we have one system for all spaces on 7 campuses. David Murkison, dmurkison@gsu.edu, the Director of the Student Center is the lead on this project. We will be completely on 25Live by Fall 2025. I love Geoff’s suggestion of forming a group.

Boyd

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Good morning,
We have EMS and are planning to transition to Mazevo when our EMS contract expires. I see lots of campuses working with 25Live and I'm wondering if any of you have considered Mazevo? What are the rationale for choosing 25Live? 
Thank  you,Carole

Carole Dowell. M.P.A. She/Her/Hers

Director, University Student Commons

The Commons │…

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Hello all. Thanks to everyone who has replied! We have settled on Tuesday, December 3, at 11 am for an online conversation between all of us who are dealing with or who have dealt with the EMS to 25Live conversion. If you would like to join in, please email me (cray63@kennesaw.edu) and let me know to invite you.?

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Georgia State University is doing a transition right now.? Currently, Academic side uses AdAstra, Events side uses EMS.? ?We are transitioning to 25Live for both academic and nonacademic uses.? I agree with Geoffery.? A sub group may be a good idea to bounce things around. we are 52,000+?

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David Murkison
Director… Read more

Thanks!

Cara Ray, Ph. D.
Assistant VP for Student Affairs

4415 Kennesaw Hall 

e: cray63@kennesaw.edu

p: 470-578-6290

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Original Message:
Sent: 11/21/2024 10:28:00 AM
From: Steve Chaplin
Subject: RE: 25Live Transition

Hi folks,

Here’s some ACUI historical stuff that might be helpful:

… Read more

Hi folks,

Here’s some ACUI historical stuff that might be helpful:

Filip Pongratz, Temple, transitioned there to 25Live three or four years ago filip.pongratz@temple.edu

Laurie Griscom, Stockton, 2021 or so, Laurie.Griscom@stockton.edu

Amy Vaughan Deahl, Embry-Riddle, 2023, has offered help in the past: amy.vaughan@erau.edu

Allen Josey,…

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Cara – Hello there.? We recently made the decision to switch from EMS to 25Live. Academic Affairs and Athletics are using 25Live, and have been using it for years.? The student center, as well as all other university meeting/event space are on EMS.? ?Our EMS agreement expires at the close of July and we will be transitioning to 25Live.? We are…

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Hi all – has anyone converted from EMS to 25 Live, and would you be willing to speak with me about it? Bonus points if you are also at a very large (45K+) institution. Thanks!

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Cara Ray
Assistant Vice President, Student Affairs
Kennesaw State University
Kennesaw GA
(470) 578-6290
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Hi friends – in case you missed it, Campus Awards (and other award nominations) are due tomorrow. Below is an overview of all the Campus Awards, and I wanted to bring to this groups attention three (3) awards:

1. The Collaborative Program of the Year is awarded to creative programs which exemplify the positive outcomes of a collaboration within…

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Happy Friday!

Looking for any rubrics, guidelines, limits or rules around what your student finance committees or programming board have in place around speaker or artist honorariums.? Smith Finance Committee has always entertained a fluid range and are now getting some pushback from administrators and faculty about what they will allow and…

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Good Afternoon, we have a newly formed wellness committee and are looking to assess wellness needs on campus. Has anyone completed a wellness needs assessment? If so, would you be willing to share their questions with us??

Thank you,?

Whitney S. Smith?

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Whitney Smith
Assistant Dean of Students Read more

Hi all,

Circling back to fundraising events, we are seeing an increase in student organizations wanting to host car washes on campus. Do you have any guidelines/best practices? We have a simple checklist we created with the help of parking services, risk management, housing, etc.

Thanks,?Joe

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Joe Lepone
Director… Read more

Hey Ashley,

Below is a copy of the email we send when confirming these pie-ing events on our Commons space.? We are lucky that three of our Commons tables are fronted by grassy areas, so those spots are designated only for Pie-ing or water ballon activities.? We occasionally have groups use spaces that are not designated, and we pass along…

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Hey Ashley,

Here are the guidelines from my institution. I hope this is helpful.?

Joe

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Joe Lepone
Director of Student Engagement
Northern Kentucky University
Highland Heights KY
(859) 572-6498
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Original Message:
Sent: 09-24-2024 16:38
From:… Read more

Hey Ashley,

I feel like I have been waiting for someone to ask this question forever, as my last institution had a pie in the face policy and it always made me chuckle.? I do want to give credit to my previous supervisor, Patrick Wallace, who did the heavy lifting on developing this policy at Rutgers – Camden, but here goes:

“The Office…

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Hello!

We have seen a dramatic increase in the number of “pie-in-the-face /? water balloon smash” type fundraising events by student organizations in the outdoor area adjacent to the University Union.? We are looking at implementing guidelines for these events and having conversations about whether or not these should be allowed on campus.?…

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Greetings Friends!

?

We are happy to share the?Conference & Events Seminar (CES) will be returning in 2025:

• Dates: Jan 27-30, 2025

• Program: UT Austin & Local Tours

• Lodging: AT&T Hotel and Conference Center (on-campus)

The Conference and Events Seminar is for higher education professionals that are engaged…

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Hi all,

We are accepting New York 2025 Annual Conference ed sessions and are looking for sessions focused on connections, innovations, and big ideas.

With these themes in mind, we are looking for school that have excelled in showing student learning or belonging outcomes through their programs and services.?

Please submit an ed session here…

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We are also using Karafun for our Karaoke nights, and our tech services just sets up a screen and mic and connects to the speakers in our on-campus bar, but you could also just use a laptop, of whatever you may have for the space you are looking to use. For our trivia nights we have contracted with Sporcle trivia, they offer pub trivia, they…

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