[Jason Levy]

Hi and good morning Rick.? I noticed this thread and wanted to add some historic info. from my time at Temple. My team and I gathered a good bit of data about space use to make the case to recover some of the rental income for spaces in the Student Center where the rental revenue was going elsewhere.? As a pseudo-auxiliary, the Temple Student Center received revenue from our UPS store and a bit from our Bookstore that was funneled back into student staff training and development spending.? There were other space users (Credit Union, academic departments, etc.) who did not pay rent even though the campus used a budget model that should have assigned at least some of those users a cost that would come back to the SC. Since we didn’t have submetering or other ways of assigning direct costs to any of the units, we used the cost per square foot model for the spaces.??

The answer for your question is really two-fold.? Do you have the ability to charge for space and if so, what to charge that folks will pay. The cost per square foot multiplier could be easy to develop – but it is also sometimes challenging to decide what to include. If you can make the case and justify your rationale, I believe, the Union should be compensated for space used by anyone outside of the home department or reporting line (i.e. student affairs reporting tree, and using space for another SA office).? If other campus departments use space, you can do cost recovery based on square footage for sure. That’s something done is many student unions, especially those that are fee funded and true auxiliaries.

Hope that helps a bit.? I can share some folks for you to talk with who are still at Temple if you want to reach out.

Jason?

——————————
Jason Levy
Campus Relations Manager
RecRe
Elkins Park PA
(215) 514-0548
jason@recrebox.com
——————————
——————————————-
Original Message:
Sent: 10-24-2023 11:19
From: Ricardo Reyes
Subject: Rental space in the union, not meeting space, charges/rent.

We have some space available that was once rented out as bank space that brought in some revenue for our union.  I understand each student union may have different policies and practices regarding charging for space.  Some student unions charge for space while others do not.  If a student union charges for space, the pricing structure can vary.  It can be based on square footage, a flat rate, or a combination of both. I’m reaching out to inquire about best practices in other unions to gather more comprehensive information to help make a more informed decision for our union.  

I appreciate your feedback.

Rick Reyes

Since then, it has been used temporarily while other department buildings went under construction.  The question for everyone is this, do you all charge for space in your student union for the following:  other departments from campus needing space in your building, or vendors such as a bank, or vendor that needs space in your building? If yes, is it by square footage or a flat rate?  

I appreciate your feedback.

Rick Reyes

——————————
Ricardo Reyes
Associate Director University Center
Texas A&M University-Corpus Christi
Corpus Christi TX
(361) 825-5205
——————————

[Robert Rouzer]

Do as much research as possible up front, especially if you are considering rent from other campus entities.  Are you already assessed for campus services: HR, purchasing, police/security, facilities, utilities, grounds, financial services, etc.  I worked at one university for many  years before learning that our division was “taxed” for those things and the VP “collected” for those before giving us our budget numbers.  If you aren’t charged directly or indirectly, you don’t want to start asking for rent only to charged for something you currently get for free.

——————————————-
Original Message:
Sent: 1/29/2024 8:27:00 AM
From: Jason Levy
Subject: RE: Rental space in the union, not meeting space, charges/rent.

Hi and good morning Rick.  I noticed this thread and wanted to add some historic info. from my time at Temple. My team and I gathered a good bit of data about space use to make the case to recover some of the rental income for spaces in the Student Center where the rental revenue was going elsewhere.  As a pseudo-auxiliary, the Temple Student Center received revenue from our UPS store and a bit from our Bookstore that was funneled back into student staff training and development spending.  There were other space users (Credit Union, academic departments, etc.) who did not pay rent even though the campus used a budget model that should have assigned at least some of those users a cost that would come back to the SC. Since we didn’t have submetering or other ways of assigning direct costs to any of the units, we used the cost per square foot model for the spaces.  

The answer for your question is really two-fold.  Do you have the ability to charge for space and if so, what to charge that folks will pay. The cost per square foot multiplier could be easy to develop – but it is also sometimes challenging to decide what to include. If you can make the case and justify your rationale, I believe, the Union should be compensated for space used by anyone outside of the home department or reporting line (i.e. student affairs reporting tree, and using space for another SA office).  If other campus departments use space, you can do cost recovery based on square footage for sure. That’s something done is many student unions, especially those that are fee funded and true auxiliaries.

Hope that helps a bit.  I can share some folks for you to talk with who are still at Temple if you want to reach out.

Jason 

——————————
Jason Levy
Campus Relations Manager
RecRe
Elkins Park PA
(215) 514-0548
jason@recrebox.com
——————————
——————————————-
Original Message:
Sent: 10-24-2023 11:19
From: Ricardo Reyes
Subject: Rental space in the union, not meeting space, charges/rent.

We have some space available that was once rented out as bank space that brought in some revenue for our union.  I understand each student union may have different policies and practices regarding charging for space.  Some student unions charge for space while others do not.  If a student union charges for space, the pricing structure can vary.  It can be based on square footage, a flat rate, or a combination of both. I’m reaching out to inquire about best practices in other unions to gather more comprehensive information to help make a more informed decision for our union.  

I appreciate your feedback.

Rick Reyes

Since then, it has been used temporarily while other department buildings went under construction.  The question for everyone is this, do you all charge for space in your student union for the following:  other departments from campus needing space in your building, or vendors such as a bank, or vendor that needs space in your building? If yes, is it by square footage or a flat rate?  

I appreciate your feedback.

Rick Reyes

——————————
Ricardo Reyes
Associate Director University Center
Texas A&M University-Corpus Christi
Corpus Christi TX
(361) 825-5205
——————————

[Jason Levy]

This is really good advice – knowing all the facets of existing agreements and “central” services type fees is an important part of the landscape.
Good to see your name Rob.

Jason

——————————
Jason Levy
Campus Relations Manager
RecRe
Elkins Park PA
(215) 514-0548
jason@recrebox.com
——————————
——————————————-
Original Message:
Sent: 01-29-2024 15:53
From: Robert Rouzer
Subject: Rental space in the union, not meeting space, charges/rent.

Do as much research as possible up front, especially if you are considering rent from other campus entities.  Are you already assessed for campus services: HR, purchasing, police/security, facilities, utilities, grounds, financial services, etc.  I worked at one university for many  years before learning that our division was “taxed” for those things and the VP “collected” for those before giving us our budget numbers.  If you aren’t charged directly or indirectly, you don’t want to start asking for rent only to charged for something you currently get for free.

Original Message:
Sent: 1/29/2024 8:27:00 AM
From: Jason Levy
Subject: RE: Rental space in the union, not meeting space, charges/rent.

Hi and good morning Rick.  I noticed this thread and wanted to add some historic info. from my time at Temple. My team and I gathered a good bit of data about space use to make the case to recover some of the rental income for spaces in the Student Center where the rental revenue was going elsewhere.  As a pseudo-auxiliary, the Temple Student Center received revenue from our UPS store and a bit from our Bookstore that was funneled back into student staff training and development spending.  There were other space users (Credit Union, academic departments, etc.) who did not pay rent even though the campus used a budget model that should have assigned at least some of those users a cost that would come back to the SC. Since we didn’t have submetering or other ways of assigning direct costs to any of the units, we used the cost per square foot model for the spaces.  

The answer for your question is really two-fold.  Do you have the ability to charge for space and if so, what to charge that folks will pay. The cost per square foot multiplier could be easy to develop – but it is also sometimes challenging to decide what to include. If you can make the case and justify your rationale, I believe, the Union should be compensated for space used by anyone outside of the home department or reporting line (i.e. student affairs reporting tree, and using space for another SA office).  If other campus departments use space, you can do cost recovery based on square footage for sure. That’s something done is many student unions, especially those that are fee funded and true auxiliaries.

Hope that helps a bit.  I can share some folks for you to talk with who are still at Temple if you want to reach out.

Jason 

——————————
Jason Levy
Campus Relations Manager
RecRe
Elkins Park PA
(215) 514-0548
jason@recrebox.com
——————————

Original Message:
Sent: 10-24-2023 11:19
From: Ricardo Reyes
Subject: Rental space in the union, not meeting space, charges/rent.

We have some space available that was once rented out as bank space that brought in some revenue for our union.  I understand each student union may have different policies and practices regarding charging for space.  Some student unions charge for space while others do not.  If a student union charges for space, the pricing structure can vary.  It can be based on square footage, a flat rate, or a combination of both. I’m reaching out to inquire about best practices in other unions to gather more comprehensive information to help make a more informed decision for our union.  

I appreciate your feedback.

Rick Reyes

Since then, it has been used temporarily while other department buildings went under construction.  The question for everyone is this, do you all charge for space in your student union for the following:  other departments from campus needing space in your building, or vendors such as a bank, or vendor that needs space in your building? If yes, is it by square footage or a flat rate?  

I appreciate your feedback.

Rick Reyes

——————————
Ricardo Reyes
Associate Director University Center
Texas A&M University-Corpus Christi
Corpus Christi TX
(361) 825-5205
——————————

[carole dowell]

Thanks Rob for that advice as well because I have some similar situations at VCU. The importance of finding out what agreements or leases are in place is key. 

Carole

Carole Dowell. M.P.A. She/Her/Hers

Director, University Student Commons

The Commons │ Division of Student Affairs

Virginia Commonwealth University

907 Floyd Avenue, Suite 104

Richmond, VA 23284

804.828.3261 │ dowellc2@vcu.edu

thecommons.vcu.edu 

Strategic – Achiever – Competition – Focus – Relator

VCU Black/Gold Wednesday 

#VCUBlackAndGoldWed  #VCUBGW

I acknowledge and honor the Powhatan Tribe, and all of the original Indigenous peoples of the land upon which Virginia Commonwealth University stands. / Whose land are you on?

——————————————-
Original Message:
Sent: 1/30/2024 7:31:00 AM
From: Jason Levy
Subject: RE: Rental space in the union, not meeting space, charges/rent.

This is really good advice – knowing all the facets of existing agreements and “central” services type fees is an important part of the landscape.
Good to see your name Rob.

Jason

——————————
Jason Levy
Campus Relations Manager
RecRe
Elkins Park PA
(215) 514-0548
jason@recrebox.com
——————————
——————————————-
Original Message:
Sent: 01-29-2024 15:53
From: Robert Rouzer
Subject: Rental space in the union, not meeting space, charges/rent.

Do as much research as possible up front, especially if you are considering rent from other campus entities.  Are you already assessed for campus services: HR, purchasing, police/security, facilities, utilities, grounds, financial services, etc.  I worked at one university for many  years before learning that our division was “taxed” for those things and the VP “collected” for those before giving us our budget numbers.  If you aren’t charged directly or indirectly, you don’t want to start asking for rent only to charged for something you currently get for free.

Original Message:
Sent: 1/29/2024 8:27:00 AM
From: Jason Levy
Subject: RE: Rental space in the union, not meeting space, charges/rent.

Hi and good morning Rick.  I noticed this thread and wanted to add some historic info. from my time at Temple. My team and I gathered a good bit of data about space use to make the case to recover some of the rental income for spaces in the Student Center where the rental revenue was going elsewhere.  As a pseudo-auxiliary, the Temple Student Center received revenue from our UPS store and a bit from our Bookstore that was funneled back into student staff training and development spending.  There were other space users (Credit Union, academic departments, etc.) who did not pay rent even though the campus used a budget model that should have assigned at least some of those users a cost that would come back to the SC. Since we didn’t have submetering or other ways of assigning direct costs to any of the units, we used the cost per square foot model for the spaces.  

The answer for your question is really two-fold.  Do you have the ability to charge for space and if so, what to charge that folks will pay. The cost per square foot multiplier could be easy to develop – but it is also sometimes challenging to decide what to include. If you can make the case and justify your rationale, I believe, the Union should be compensated for space used by anyone outside of the home department or reporting line (i.e. student affairs reporting tree, and using space for another SA office).  If other campus departments use space, you can do cost recovery based on square footage for sure. That’s something done is many student unions, especially those that are fee funded and true auxiliaries.

Hope that helps a bit.  I can share some folks for you to talk with who are still at Temple if you want to reach out.

Jason 

——————————
Jason Levy
Campus Relations Manager
RecRe
Elkins Park PA
(215) 514-0548
jason@recrebox.com
——————————

Original Message:
Sent: 10-24-2023 11:19
From: Ricardo Reyes
Subject: Rental space in the union, not meeting space, charges/rent.

We have some space available that was once rented out as bank space that brought in some revenue for our union.  I understand each student union may have different policies and practices regarding charging for space.  Some student unions charge for space while others do not.  If a student union charges for space, the pricing structure can vary.  It can be based on square footage, a flat rate, or a combination of both. I’m reaching out to inquire about best practices in other unions to gather more comprehensive information to help make a more informed decision for our union.  

I appreciate your feedback.

Rick Reyes

Since then, it has been used temporarily while other department buildings went under construction.  The question for everyone is this, do you all charge for space in your student union for the following:  other departments from campus needing space in your building, or vendors such as a bank, or vendor that needs space in your building? If yes, is it by square footage or a flat rate?  

I appreciate your feedback.

Rick Reyes

——————————
Ricardo Reyes
Associate Director University Center
Texas A&M University-Corpus Christi
Corpus Christi TX
(361) 825-5205
——————————

[ricardo.reyes@tamucc.edu]

Thanks for the information, Jason.?

Rick

——————————
Ricardo Reyes
Associate Director University Center
Texas A&M University-Corpus Christi
Corpus Christi TX
(361) 825-5205
——————————
——————————————-
Original Message:
Sent: 01-29-2024 08:26
From: Jason Levy
Subject: Rental space in the union, not meeting space, charges/rent.

Hi and good morning Rick.  I noticed this thread and wanted to add some historic info. from my time at Temple. My team and I gathered a good bit of data about space use to make the case to recover some of the rental income for spaces in the Student Center where the rental revenue was going elsewhere.  As a pseudo-auxiliary, the Temple Student Center received revenue from our UPS store and a bit from our Bookstore that was funneled back into student staff training and development spending.  There were other space users (Credit Union, academic departments, etc.) who did not pay rent even though the campus used a budget model that should have assigned at least some of those users a cost that would come back to the SC. Since we didn’t have submetering or other ways of assigning direct costs to any of the units, we used the cost per square foot model for the spaces.  

The answer for your question is really two-fold.  Do you have the ability to charge for space and if so, what to charge that folks will pay. The cost per square foot multiplier could be easy to develop – but it is also sometimes challenging to decide what to include. If you can make the case and justify your rationale, I believe, the Union should be compensated for space used by anyone outside of the home department or reporting line (i.e. student affairs reporting tree, and using space for another SA office).  If other campus departments use space, you can do cost recovery based on square footage for sure. That’s something done is many student unions, especially those that are fee funded and true auxiliaries.

Hope that helps a bit.  I can share some folks for you to talk with who are still at Temple if you want to reach out.

Jason 

——————————
Jason Levy
Campus Relations Manager
RecRe
Elkins Park PA
(215) 514-0548
jason@recrebox.com
——————————

Original Message:
Sent: 10-24-2023 11:19
From: Ricardo Reyes
Subject: Rental space in the union, not meeting space, charges/rent.

We have some space available that was once rented out as bank space that brought in some revenue for our union.  I understand each student union may have different policies and practices regarding charging for space.  Some student unions charge for space while others do not.  If a student union charges for space, the pricing structure can vary.  It can be based on square footage, a flat rate, or a combination of both. I’m reaching out to inquire about best practices in other unions to gather more comprehensive information to help make a more informed decision for our union.  

I appreciate your feedback.

Rick Reyes

Since then, it has been used temporarily while other department buildings went under construction.  The question for everyone is this, do you all charge for space in your student union for the following:  other departments from campus needing space in your building, or vendors such as a bank, or vendor that needs space in your building? If yes, is it by square footage or a flat rate?  

I appreciate your feedback.

Rick Reyes

——————————
Ricardo Reyes
Associate Director University Center
Texas A&M University-Corpus Christi
Corpus Christi TX
(361) 825-5205
——————————

[Luis Mendez]

Hello,

Our university center offers a variety of rental spaces, ranging from ballrooms to small meeting rooms. You can check out our pricing structure on our website by visiting https://case.edu/universitycenter/event-requests/rooms. Once you have selected the room you are interested in, the website will display the corresponding price. Please note that the price varies depending on the type of requester. We have categorized our pricing structure into four groups: student, campus, affiliate/non-profit, and external.?

Please let me know if there’s anything else I can assist you with.

——————————
Luis Mendez
Director
Case Western Reserve University
Cleveland OH
(440) 867-4855
——————————
——————————————-
Original Message:
Sent: 10-24-2023 11:19
From: Ricardo Reyes
Subject: Rental space in the union, not meeting space, charges/rent.

We have some space available that was once rented out as bank space that brought in some revenue for our union.  I understand each student union may have different policies and practices regarding charging for space.  Some student unions charge for space while others do not.  If a student union charges for space, the pricing structure can vary.  It can be based on square footage, a flat rate, or a combination of both. I’m reaching out to inquire about best practices in other unions to gather more comprehensive information to help make a more informed decision for our union.  

I appreciate your feedback.

Rick Reyes

Since then, it has been used temporarily while other department buildings went under construction.  The question for everyone is this, do you all charge for space in your student union for the following:  other departments from campus needing space in your building, or vendors such as a bank, or vendor that needs space in your building? If yes, is it by square footage or a flat rate?  

I appreciate your feedback.

Rick Reyes

——————————
Ricardo Reyes
Associate Director University Center
Texas A&M University-Corpus Christi
Corpus Christi TX
(361) 825-5205
——————————