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Solutions for Shift Scheduling?
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Solutions for Shift Scheduling?
Hi folks
We have a staff of about 80 student staff over 4 positions in the building, and we are looking at the possibility of new shift scheduling software. It needs to allow for students to input either their availability for shifts, or their restrictions, whichever way the system works. And we need some options to auto populate available employees into shifts (close to 2,000 shifts a month) on a monthly basis.
We previously used When to Work. Then we moved over to SubItUp for a variety of reasons. When to Work worked, but was mostly old, antiquated feeling and we moved right before they raised their prices. SubItUp works for most of our needs, but has become more and more frustrating both on the administrative end and the student side over the last year (including little things like the inability to connect it to a student’s Google Calendar, which we were previously able to do, among other things). We are open to suggestions outside of these two options, and the cost is not necessarily prohibitive. We are a Workday campus and we know that you CAN have schedules in Workday, but we weren’t sure if anyone out here was using Workday to schedule medium to large student groups, and if so, what that experience has been like. We just switched to Workday in July of 2024 and many of the features are not turned on for our campus yet, as they slowly transition. We do know that students will schedule next academic year courses in Workday so their class schedules will be in there.?
Thank you for any ideas and support!
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Kourtney Spaulding
Associate Director for Events & Operations
Miami University
Oxford OH
(513) 529-2763
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2 Replies
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Kourtney,
We use ShiftPlanning which is a product through Humanity.com; it costs us $600 a year and is great for scheduling, shift trades, text alerts for upcoming shifts, etc. A very reliable tool for our facility and student employees.?
Joe
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Joseph Hayes
Director, Campus Center
Indiana University Indianapolis
Indianapolis IN
(317) 278-0601
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Original Message:
Sent: 03-05-2025 15:58
From: Kourtney Duchesneau Spaulding
Subject: Solutions for Shift Scheduling?Hi folks
We have a staff of about 80 student staff over 4 positions in the building, and we are looking at the possibility of new shift scheduling software. It needs to allow for students to input either their availability for shifts, or their restrictions, whichever way the system works. And we need some options to auto populate available employees into shifts (close to 2,000 shifts a month) on a monthly basis.
We previously used When to Work. Then we moved over to SubItUp for a variety of reasons. When to Work worked, but was mostly old, antiquated feeling and we moved right before they raised their prices. SubItUp works for most of our needs, but has become more and more frustrating both on the administrative end and the student side over the last year (including little things like the inability to connect it to a student’s Google Calendar, which we were previously able to do, among other things). We are open to suggestions outside of these two options, and the cost is not necessarily prohibitive. We are a Workday campus and we know that you CAN have schedules in Workday, but we weren’t sure if anyone out here was using Workday to schedule medium to large student groups, and if so, what that experience has been like. We just switched to Workday in July of 2024 and many of the features are not turned on for our campus yet, as they slowly transition. We do know that students will schedule next academic year courses in Workday so their class schedules will be in there.
Thank you for any ideas and support!
——————————
Kourtney Spaulding
Associate Director for Events & Operations
Miami University
Oxford OH
(513) 529-2763
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We use Sling! We currently have 136 employees over 5 positions on it. This year we started paying for premium, which is charged monthly and per user. I haven’t had any issues with it so far or found that it lacks in features for what we need, and it sounds like it can do everything you are looking for.
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