[Kyle Fayan]

Hey Deirdre,

We run our budget request semesterly, based on the date of the event, and first-come-first-served. I have pasted our policy below; I hope that helps. I’d be willing to take some feedback too!

Policy
The Co-Sponsorship program assists student organizations with funding for different activities, available on a first-come, first-served basis. Funds may be used for events, so long as they are open and marketed to all Lamar University students and have a positive university-wide impact, or for educational travel, so long as there is more than one student traveling domestically.

Submitting a Request for Funds
Budget requests must be submitted by an organization officer via LU Hub at least 21 days prior to the event or travel date and must be approved by the organization’s advisor. To submit a budget request, select Create Budget Request on the Budgeting page, under Money on the group’s page of LU Hub.

Limitations
? ? ?For events: one group can request up to $1000 per request, awarded based on need, with a semester limit of $1500.
? ? ?For travel: one group can request up to $1500 per request, awarded based on need, with an annual limit of $1500.

Utilizing Funds
To access awarded funds, navigate to the Budgeting page located under Money on the group’s page on LU Hub. Click on the Request Payment button, which will direct you to the Payment Request form and allow utilization of the Co-Sponsorship funds in addition to the student organization’s funds. Co-Sponsorship funds will only cover 50% of each payment request, up to and as long as the awarded funds are available. When possible, officers should submit payment requests on the appropriate item type line (For example: payment for hotel accommodations should be requested from the Lodging line).

Restrictions
Co-Sponsorship funding cannot be used for the following:
? ? ?Alcohol or tobacco
? ? ?Apparel for members or officers of the organization
? ? ?Concerts
? ? ?Firearms or ammunition
? ? ?Gift Cards
? ? ?Honorariums
? ? ?Marketing supplies or similar promotional items for the organization
? ? ?Materials for a competition, research, or senior design project
? ? ?Meetings or banquets

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Kyle Fayan
Associate Director of Student Involvement
Setzer Student Center
Lamar University
Beaumont, TX
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Original Message:
Sent: 04-25-2023 08:48
From: Deirdre Turner
Subject: Student Activities Funding

Hello! I advise our Student Activities Funding Board in their review of student org. budget requests for events, programs, and activities. I am hoping to make some changes to our submission process including, what is fundable/not fundable, spending caps, etc. Right now, our board meets monthly to review submissions. Once they are approved, I make all the necessary purchases for materials, decorations, etc. I also coordinate payment processing for all vendors, and I submit all requests for food/catering. I would like to know how others handle funding requests and what limitations are placed on spending, etc. Any links to funding pages at your institution would be extremely helpful! Thanks in advance!

 

Best, Dierdre Turner

 

 

Deirdre M. Turner, CMP, DES Coordinator of Student Organization Programs and Events Wayne State University | Dean of Students Office 331 Student Center | Detroit | MI | 48202 (p): 313-577-7865 | dturner@wayne.edu How to apply for SAFB Funding