[Paul Edelstein]

I am not the ‘events’ person, but I just dug around our EMS and these were the recurring event types I came across:

Group Conference
Group Meeting
Guest Speaker
Social
Rehearsal
Other
Maintenance

Again these were booking types, not room set-up types 🙂

——————————
Paul Edelstein
Louisiana State University
Baton Rouge LA
——————————
——————————————-
Original Message:
Sent: 06-14-2022 10:57
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————

[Lisa Goetsch]

Hi Jessica,?

At the University of Wisconsin – Oshkosh we also use 25Live. These are our active event types for non-academic events (aka special events). Although it’s a few more than I would like, it does seem to work for us.
Academic Activity
Banquet/Meal
Calendar Announcement
Camp/Clinic
Ceremony
Concert/Performance/Recital
Dance
Equipment Loan
Exhibit/Information Table
Film/Movie
Game/Meet
Maintenance
Meeting
Party/Reception/Social
Practice
Program/Seminar/Workshop
Rehearsal
Speaker
Tournament
Wedding

Good luck and let me know if you have any further questions!
Lisa

——————————
Lisa Goetsch
Reservations Coordinator
University of Wisconsin Oshkosh
Oshkosh WI
——————————
——————————————-
Original Message:
Sent: 06-14-2022 10:57
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————

[Lynne Chin]

We currently only use three event types. Indoor event request, Outdoor event request and Tabling. The different event centers on campus got together to come up with a list of questions that fit all venues. We used to have 10 to 15 different event?types, that we found requestors?would? ignore 99% of the time. We have other event types we use for academic purposes but for events, those three have been working nicely.?

We do have a 4th event type for departments that own their own space (conference rooms, etc) called “Departmental Event” so they don’t have to answer the same questions and can quickly book the space they need.?

If you want more details, please feel free to reach out and I am happy to chat about it with you.

——————————
Lynne Chin
Assistant Registrar for Scheduling & 25Live
Stony Brook University
Stony Brook NY
——————————
——————————————-
Original Message:
Sent: 06-14-2022 10:57
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————

[Stephen McCay]

We have 19 event types. Not all of them are really used anymore, some are more historical from events 5+ years ago.

 

These are the requestable event types that clients can select from the online reservation request:

• Conference
• Meeting
• Other
• Tabling
• Wedding

 

We have a lot more than are more internal that we can classify an event:

• 5K run
• Academic class
• Chalking
• Eagle Vision advertisement
• Free speech
• Maintenance
• Performance
• Private event
• Prom/Dance
• Reception
• Recruitment/Orientation
• Religious activity
• Special Event

 

 

Stephen R. McCay, Ph.D. 

Associate Director for Operations | Union Department

The University of Southern Mississippi

Thad Cochran Center, Room 212

118 College Drive #5067 | Hattiesburg, MS 39406

Office: 601-266-4220 | Fax: 601-266-5870

http://www.usm.edu/union

 

Confidentiality Note: The information contained in this e-mail and/or document(s) attached is for the exclusive use of the individual named above and may contain confidential, privileged and non-disclosable information. If you are not the intended recipient, you are hereby notified that you are strictly prohibited from reading, photocopying, distributing or otherwise using this e-mail or its contents in any way. If you have received this transmission in error, please notify me immediately.

——————————————-
Original Message:
Sent: 6/14/2022 10:57:00 AM
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————

[Ashley Snyder]

Hi Jessica!?

At the Iowa State University Memorial Union we use the following event types in EMS:

Lectures
Maintenance/Out of Use
Management?
Meeting
Outdoor Event
Reoccuring Meeting
Signboard
Special Event
Table/Booth
Wedding?

Hope this helps. Good luck and let me know if you have any additional questions.

Thanks,

——————————
Ashley Snyder
Event Management Manager
Iowa State University
Ames IA
——————————
——————————————-
Original Message:
Sent: 06-14-2022 10:57
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————

[kw@purdue.edu]

Jessica
At Purdue University, we share the EMS system among 3 units. But for our unit here is our ‘Top Ten’

Meeting
Callout
Tabling Event
Practice
Special Event
Career/Information Fair
Performance
Internal
Facility Hold
Banquet

——————————
Kathryn Walters
Manager, Scheduling & Systems
Purdue University
West Lafayette IN
——————————
——————————————-
Original Message:
Sent: 06-14-2022 10:57
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————

[g.combs]

Re:? Event Types in 25Live.

We have kept it simple, we only use 4.

-Event
-Maintenance
-Set-up Only
-Virtual Event

——————————
Geoff Combs
Executive Director, Campus Center & Event Services
University of Massachusetts Boston
Boston MA
——————————
——————————————-
Original Message:
Sent: 06-16-2022 07:47
From: Kathryn Walters
Subject: Event Management System Reservation Types

Jessica
At Purdue University, we share the EMS system among 3 units. But for our unit here is our ‘Top Ten’

Meeting
Callout
Tabling Event
Practice
Special Event
Career/Information Fair
Performance
Internal
Facility Hold
Banquet

——————————
Kathryn Walters
Manager, Scheduling & Systems
Purdue University
West Lafayette IN
——————————

Original Message:
Sent: 06-14-2022 10:57
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————

[braden.kuznia]

Hello Jessica,

Here at Minnesota State University Moorhead, we use EMS along with all of the whole of the MinnState system (separate from the University of Minnesota system).? Many conversations and discussion over the Event Types were scheduled.? In the end, we have come up with the following options.

Event Type:

• (none)
• Athletics/Recreation
• Conference/Camp/Workshop
• Construction
• Course, Credit
• Course, Final Exam
• Course, Non Credit
• COVID 19 Community Support
• Lease (1+yr)
• Maintenance
• Meeting
• Promotion/Sales
• Recruitment/Retention
• Special Event
• Supplemental Learning
• Training for Campus Employees

The COVID Event type came about after the initial list was created and still stays in the system as an option.? If you would like definition of how events fall in to each category, please let me know.? Our system has a whole booklet put together on how and why we set up EMS the way we did.? I also have information on Room Setup Types and Statuses used if that is of any help.

——————————
Braden Kuznia
Assistant Director of Event Services
Minnesota State University Moorhead
Moorhead MN
braden.kuznia@mnstate.edu
——————————
——————————————-
Original Message:
Sent: 06-14-2022 10:57
From: Jessica Baker
Subject: Event Management System Reservation Types

Hello All,

We are working on improving our event management system, 25Live. Right now we are trying to boil down our event reservation types. We currently have a break down such as tabling, meeting, info session, etc. but are wanting it to be more concise (preferably less than 10 types). What do you all use?

Thanks for any suggestions!

Jessica

——————————
Jessica Baker
Assistant Director of Student Engagement and Campus Activities
Earlham College
Richmond IN
——————————