[Michael McKean]

Here at the Rayburn Student Center at TAMUC we have a multistep approval process for student org events.? It begins with my office, reserving space.? Then our safety office reviews to ensure risk is low, then UPD reviews and determines if security is required.? If security is required based on context or crowd size, UPD adds appropriate resources to the reservation.? Then our student engagement area or advisor sign off acknowledging they are aware of event.? We utilize a process form called laserfish that routes the form to different offices for approval.? We have been utilizing the form for 1 year and it has reduced workflow and increased approvals of events.??

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Michael McKean
Director
Rayburn Student Center
Texas A & M University Commerce
Commerce TX
903-886-5819
michael.mckean@tamuc.edu
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Original Message:
Sent: 04-25-2023 08:45
From: Luke Haumesser
Subject: University Police Staffing Events

Hi Everyone,

I was wondering if your campus have any policies, protocols, or language in your reservation policies requiring university police at student organization events. If so, do you take into consideration attendance thresholds or the type of event being hosted? We are trying to standardize when UPD is and isn’t needed at events to help student organizations plan.

Thanks!

Luke

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Luke Haumesser
Associate Director for Student Leadership and Engagement
Buffalo State College
Buffalo NY
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[Julie Eatley]

Michael,
Do you guys use EMS as well??
How does the Laserfish document get created?
Thanks,

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Julie Eatley
Events Coordinator
West Texas A&M University
jeatley@wtamu.edu
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Original Message:
Sent: 04-25-2023 09:48
From: Michael McKean
Subject: University Police Staffing Events

Here at the Rayburn Student Center at TAMUC we have a multistep approval process for student org events.  It begins with my office, reserving space.  Then our safety office reviews to ensure risk is low, then UPD reviews and determines if security is required.  If security is required based on context or crowd size, UPD adds appropriate resources to the reservation.  Then our student engagement area or advisor sign off acknowledging they are aware of event.  We utilize a process form called laserfish that routes the form to different offices for approval.  We have been utilizing the form for 1 year and it has reduced workflow and increased approvals of events.  

——————————
Michael McKean
Director
Rayburn Student Center
Texas A & M University Commerce
Commerce TX
903-886-5819
michael.mckean@tamuc.edu
——————————

Original Message:
Sent: 04-25-2023 08:45
From: Luke Haumesser
Subject: University Police Staffing Events

Hi Everyone,

I was wondering if your campus have any policies, protocols, or language in your reservation policies requiring university police at student organization events. If so, do you take into consideration attendance thresholds or the type of event being hosted? We are trying to standardize when UPD is and isn’t needed at events to help student organizations plan.

Thanks!

Luke

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Luke Haumesser
Associate Director for Student Leadership and Engagement
Buffalo State College
Buffalo NY
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