• Facilities & Operations

  Meeting and Event Space Metrics and Usage

  Posted by Hank Walter on August 15, 2024 at 11:21 am

  We are looking to create some better metrics that track how busy our meeting rooms and event spaces are, when they’re busy, etc. Our Provost likes to say that data is his ‘love language’, and just telling him how many meetings and events we had in a semester or year isn’t nearly enough. He wants to compare it to what is possible, which of course is more complicated than he assumes because of set-up and tear-down times, different room types, etc. What kinds of metrics do you use to track use of these spaces??

  I’ve been playing with an idea of ‘realistic capacity’, since we know our meeting rooms are never going to be very busy on Friday and Saturday nights and that there are hours when those rooms are available that they will never be heavily used (before 8 or 9 a.m., after 9 or 10 p.m.). Has anyone done anything like that?

  For what it’s worth, we don’t use a common software program for this (because we are tied into a large hotel), but can download data into Excel.

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  Hank Walter
  Executive Director, Indiana Memorial Union
  Indiana University-Bloomington
  (812) 855-3562
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  Hank Walter replied 1 year, 7 months ago 1 Member · 0 Replies
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